Immigration Legal Secretary & Practice Assistant

Consilio LLC; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Consilio LLC is seeking a Legal Secretary/Practice Assistant to join its Immigration practice in New York. The role focuses on supporting attorneys, managing multiple priorities, and coordinating client matters with precision.

Ideal candidates are highly organized, proactive, and capable of handling high-volume workloads, calendars, and travel arrangements while maintaining confidential, professional client service.

Qualifications

• 3–5+ years of experience supporting a high-volume immigration team within a law firm, corporate environment, or higher education.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Strong organizational, communication, and time-management skills.
• Ability to work independently, prioritize deadlines, and thrive in a fast-paced environment.
• Strong problem-solving skills with the ability to anticipate and address challenges.
• Flexibility to work overtime when needed.

Responsibilities

• Prepare client correspondence and maintain accurate electronic and paper files
• Open and manage new client and matter files
• Coordinate calendars, appointments, meetings, conference calls, and travel
• Process expense and reimbursement reports
• Manage incoming mail and email and ensure documents are properly routed
• Coordinate with document services on production projects
• Stay informed on changes in immigration policies, laws, and best practices
• Provide additional administrative support as needed

Skills

Organizational skills

Communication skills

Time-management

Independent worker

Problem-solving

Overtime flexibility

Tools

Microsoft Word

Outlook

Excel

Job description

Consilio LLC is seeking a Legal Secretary/Practice Assistant to join its Immigration practice in New York. The role focuses on supporting attorneys, managing multiple priorities, and coordinating client matters with precision.

Ideal candidates are highly organized, proactive, and capable of handling high-volume workloads, calendars, and travel arrangements while maintaining confidential, professional client service.