Immigration Legal Administrative Assistant

Faegre Drinker; Orange (CA); On-site; Full time

Job summary

Faegre Drinker is seeking a Legal Administrative Assistant for its Labor & Employment practice group. The role involves providing comprehensive legal administrative support, managing immigration processes, and collaborating with a dedicated team. Candidates should have 1-2 years of relevant experience and strong communication skills, with a focus on client service and attention to detail. This position offers a flexible working environment and competitive benefits.

Benefits

Flexible working environment

Generous paid time off

Wellness programming

Variety of health plan options

Qualifications

• 1-2 years of experience as a legal administrative assistant or paralegal.
• Prior experience in immigration or labor and employment law preferred.
• Proficiency in Microsoft Office suite required.

Responsibilities

• Manage immigration processes and data using case management systems.
• Organize physical and electronic case files.
• Schedule meetings and travel arrangements.

Skills

Communication

Problem-solving

Attention to detail

Client service orientation

Education

High school graduation or GED

Paralegal certificate or business degree

Tools

Microsoft Office Suite

Job description

Faegre Drinker is a firm designed for clients and designed for you. We understand that our people are critical to our success and we are committed to investing in our paraprofessional, administrative and operations professionals. We are always looking for talented, service-focused individuals to join our flexible and high-performing culture. With technology tools and resources that support our hybrid work environment, our colleagues enjoy a culture of learning, support for work and personal goals, opportunities to give back to our communities, and competitive benefits and rewards programs. At Faegre Drinker, you will have the opportunity to share your expertise within and across teams and contribute to our success.

Job Description Summary:

Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Labor & Employment (Immigration) practice group in our Denver office. You will be part of a collegial and fast-growing team dedicated to providing a full range of legal administrative support to the assigned lawyers and paralegals in alignment with the firm’s core values. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.

Job Description:

What you would do:

·The Legal Administrative Assistant must have a solid understanding of immigration processes with governmental agencies and use of firm resources and other available resources to manage immigration actions

·Use an immigration case management system to accurately and timely input data, upload documents, run reports and perform other critical data-related duties

·Follow firm and team best practices for data, filing, templates and client service and protocols

·Maintain and organize physical and electronic case files

·Collaborate and build strong relationships with colleagues across the firm

·Schedule meetings, conference calls, and travel arrangements

·Other administrative tasks, as assigned

What is expected:

·Ability to problem-solve and take ownership of projects

·Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)

·Ability to exercise precise attention to detail, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment

·Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate

·Willingness to be flexible with time and adjust to a changing work environment

·Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation

·Ability to use sound judgment and discretion in dealing with highly confidential information

·Ability to maintain stamina throughout a standard workday, on- and off-site

·Ability to maintain regular attendance and work regularly scheduled hours

·Ability to take direction and accept supervision and feedback

·Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required

·Ability to work effectively with co-workers in a team oriented collaborative environment

What we offer:

·Flexible working environment for work-life success

·Opportunity to participate in firm-sponsored volunteer events

·Wellness programming with personalized content and activities

·Professional environment and the opportunity to work with experts at the top of their fields

·Variety of health plan options, as well as dental, vision and 401(k) plans

·Generous paid time off

The anticipated initial hourly rate for someone who is hired into this position is $29.36 – $33.20/hour based on a 37.5 hour a week schedule.

Actual initial hourly rate may be above or below the above-identified range and will be based on the relevant skills, training, experience, and other job-related factors, including the location where the position is filled, in all cases consistent with applicable law. This is a non-exempt role paid on an hourly basis with a 37.5-hour schedule work week. The initial hourly rate listed above is just one component of Faegre Drinker's total compensation and benefits package for professional staff, which includes, but is not limited to, a discretionary bonus; life, health, accident, and disability insurance; and a 401(k) plan.

What is required:

·1-2 years of experience as a legal administrative assistant, administrative assistant, or paralegal

·Prior experience in immigration or labor and employment law preferred

·Experience at Am Law 50/100 firms strongly preferred

·Minimum of high school graduation or GED; paralegal certificate or business degree preferred

·Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint) and a willingness to learn other legal software

Apply now if you are ready to join the Faegre Drinker team!

Application deadline: June 20,2025

Faegre Drinker Biddle & Reath LLP participates in the federal government's E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Faegre Drinker Biddle & Reath LLP is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate on the basis of race, color, religion, age, national origin, disability, sex, sexual orientation, gender, gender identity, gender expression, marital status, veteran or military status, or any other characteristic made unlawful by applicable federal, state or local laws. Equal employment opportunity will be extended to all persons in all aspects of employment, including retirement, hiring, training, promotion, transfer, compensation, benefits, discipline and termination.

In compliance with Colorado state law, you have the right not to identify your age, including by not disclosing your date of birth or dates of attendance or graduation, to us as part of your application and hiring process. You may redact this information (i.e., age, date of birth, and dates of attendance / graduation) from your application and related materials. If you choose to redact this information, please do so in a manner that allows us to read the other data on the applicable document(s) (e.g., if redacting the year you graduated from your transcript, please ensure other items on your transcript are legible).

Notice to Recruiters and Staffing Agencies: Faegre Drinker Biddle & Reath (and any subsidiary) has an internal recruiting department and does not accept unsolicited resumes.