Immigration FOIA Legal Assistant

Dmcausa; San Antonio (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

PTO & holidays

Health insurance

401(k)

Team environment

Job summary

Dmcausa's immigration law firm is seeking a FOIA Legal Assistant to manage Freedom of Information Act requests across the firm. You will prepare, submit, track, and review FOIA requests from start to finish, ensuring accuracy and deadlines are met.

The ideal candidate is bilingual in English and Spanish, highly organized, detail-oriented, and capable of handling a large volume of requests. Training will be provided, and you will support attorneys by obtaining records to evaluate and build

Qualifications

• Entry-level position with full training on FOIA procedures.
• Strong attention to detail and deadlines.
• Bilingual English and Spanish required.
• Experience with FOIA or immigration law is a plus.

Responsibilities

• Prepare and submit FOIA requests to agencies.
• Track and monitor FOIA requests for status.
• Review responses and organize records.
• Explain FOIA results to clients in English and Spanish.
• Maintain organized records in the firm's CMS.

Skills

Bilingual English/Spanish

Attention to detail

Organizational skills

Time management

Communication skills

Independent work

Microsoft Office

Adobe Acrobat

Tools

Microsoft Office

Adobe Acrobat

Job description

Our immigration law firm is seeking a FOIA Legal Assistant to manage Freedom of Information Act (FOIA) requests for the entire firm.

This is a specialized position responsible for preparing, submitting, tracking, and reviewing FOIA requests from start to finish. The ideal candidate is highly organized, detail-oriented, and comfortable managing deadlines while ensuring every request is processed accurately and efficiently.

Your work will play a critical role in helping attorneys obtain the records needed to evaluate and build immigration cases.

What You'll Do

FOIA Management

• Prepare and submit FOIA requests to USCIS, CBP, EOIR, ICE, and other government agencies.
• Ensure all requests are complete, accurate, and accompanied by the necessary supporting documentation.
• Monitor pending requests and follow up with agencies regarding status updates and delays.
• Maintain organized records and tracking systems for all firm FOIA requests.
• Manage deadlines and ensure timely follow-up on outstanding matters.
• Communicate with clients (in English and Spanish) regarding the status of their FOIA requests and any additional information or documentation needed.

Records Review

• Review FOIA responses upon receipt to confirm all requested records have been provided.
• Identify incomplete or missing records and initiate additional follow-up when necessary.
• Organize and upload records into the firm's case management system.
• Prepare records for attorney review and schedule the appropriate attorney once records have been received and evaluated.
• Explain FOIA records and next steps to clients in both English and Spanish, ensuring clear understanding of how the information impacts their case.

What We're Looking For

Required Qualifications

• Fluent in English and Spanish, with the ability to communicate clearly and professionally with clients regarding sensitive case matters.
• Exceptional attention to detail.
• Strong organizational and time-management skills.
• Ability to manage a large volume of requests and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and Adobe Acrobat.
• Ability to work independently and stay on top of multiple projects.

This is an entry-level position. We provide full training on FOIA procedures and agency-specific processes.

Preferred Qualifications

• Experience preparing and managing FOIA requests.
• Experience working in immigration law.
• Familiarity with USCIS, CBP, EOIR, and ICE processes.
• Experience using legal case management software.

Why You'll Love Working Here

Meaningful Work

Your efforts help provide attorneys with the information needed to advance our clients' immigration cases and make informed legal decisions.

Collaborative Team

Join a supportive team that values accountability, organization, and delivering excellent service to our clients.

Stability & Growth

Be part of a growing immigration law firm where your work has a direct and measurable impact on case success.

Benefits & Perks

• Competitive compensation based on experience
• Paid time off and paid holidays
• Health insurance options
• 401(k) options
• Supportive and team-oriented work environment