Immigration FOIA Legal Assistant

DMCA, LLP; San Antonio (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

401(k) options

Paid time off

Job summary

DMCA, LLP is seeking a FOIA Legal Assistant to manage FOIA requests for the firm and support attorneys in immigration cases. This entry-level role includes full training on FOIA procedures and agency-specific processes.

You will prepare and submit FOIA requests, track responses, review records, and communicate status to clients in English and Spanish, helping the team move cases forward efficiently.

Qualifications

• Fluent in English and Spanish with clear professional communication.
• Exceptional attention to detail.
• Strong organizational and time-management skills.
• Ability to manage a large volume of FOIA requests and deadlines.
• Proficiency with Microsoft Office and Adobe Acrobat.

Responsibilities

• Prepare and submit FOIA requests to USCIS, CBP, EOIR, ICE, and other agencies.
• Monitor pending requests and follow up on status updates and delays.
• Maintain organized records and tracking systems for all FOIA requests.
• Manage deadlines and ensure timely follow-up on matters.
• Explain FOIA records and next steps to clients in English and Spanish.

Skills

Bilingual English/Spanish

Attention to detail

Organization

Time management

Communication skills

MS Office

Adobe Acrobat

Tools

Microsoft Office Suite

Adobe Acrobat

Case management software

Job description

Our immigration law firm is seeking a FOIA Legal Assistant to manage Freedom of Information Act (FOIA) requests for the entire firm.

This is a specialized position responsible for preparing, submitting, tracking, and reviewing FOIA requests from start to finish. The ideal candidate is highly organized, detail-oriented, and comfortable managing deadlines while ensuring every request is processed accurately and efficiently.

Your work will play a critical role in helping attorneys obtain the records needed to evaluate and build immigration cases.

What You'll Do

FOIA Management

• Prepare and submit FOIA requests to USCIS, CBP, EOIR, ICE, and other government agencies.
• Ensure all requests are complete, accurate, and accompanied by the necessary supporting documentation.
• Monitor pending requests and follow up with agencies regarding status updates and delays.
• Maintain organized records and tracking systems for all firm FOIA requests.
• Manage deadlines and ensure timely follow-up on outstanding matters.
• Communicate with clients (in English and Spanish) regarding the status of their FOIA requests and any additional information or documentation needed.

Records Review

• Review FOIA responses upon receipt to confirm all requested records have been provided.
• Identify incomplete or missing records and initiate additional follow-up when necessary.
• Organize and upload records into the firm's case management system.
• Prepare records for attorney review and schedule the appropriate attorney once records have been received and evaluated.
• Explain FOIA records and next steps to clients in both English and Spanish, ensuring clear understanding of how the information impacts their case.

Required Qualifications

What We're Looking For

• Fluent in English and Spanish, with the ability to communicate clearly and professionally with clients regarding sensitive case matters.
• Exceptional attention to detail.
• Strong organizational and time-management skills.
• Ability to manage a large volume of requests and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and Adobe Acrobat.
• Ability to work independently and stay on top of multiple projects.

This is an entry-level position. We provide full training on FOIA procedures and agency-specific processes.

Preferred Qualifications

• Experience preparing and managing FOIA requests.
• Experience working in immigration law.
• Familiarity with USCIS, CBP, EOIR, and ICE processes.
• Experience using legal case management software.

Why You'll Love Working Here

Meaningful Work

Your efforts help provide attorneys with the information needed to advance our clients' immigration cases and make informed legal decisions.

Collaborative Team

Join a supportive team that values accountability, organization, and delivering excellent service to our clients.

Stability & Growth

Be part of a growing immigration law firm where your work has a direct and measurable impact on case success.

Benefits & Perks

• Competitive compensation based on experience
• Paid time off and paid holidays
• Health insurance options
• 401(k) options
• Supportive and team-oriented work environment