Immigration Data Coordinator

Ogletree Deakins’ Immigration Practice Group; North Carolina; On-site; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking law firm as a Data Coordinator, where you will play a crucial role in supporting the immigration practice. This position offers the chance to work with a dedicated team, ensuring timely communication regarding visa expirations and extensions. You will leverage your organizational and communication skills to liaise with clients and assist attorneys in managing cases. With a commitment to diversity and a robust benefits package, this opportunity is perfect for individuals looking to make a meaningful impact in the legal field while developing their careers in a supportive environment.

Benefits

Paid Time Off

Paid Sick Leave

401(k) Matching Program

Profit Sharing

Paid Holidays

Paid Parental Leave

Health and Life Insurance

Dental & Vision Coverage

Tuition Reimbursement

Employee Assistance Program

Qualifications

• 1+ years of office experience required.
• Immigration experience preferred.

Responsibilities

• Track visa expirations and notify clients.
• Prepare extension assignments for attorney review.

Skills

Attention to Detail

Time Management

Communication Skills

Client Service Skills

Education

Bachelor's Degree

Tools

Outlook

Internal Application

Document Management System

Job description

Position Summary

Help make the American dream come true for immigrants! This is an exciting opportunity to grow your career with one of the largest law firms in the United States. Ogletree Deakins is an international law firm with 60 offices throughout North America and Europe. We have one of the largest business immigration practices in the United States; our immigration practice group consists of experienced and dedicated immigration lawyers and paralegals who work with domestic and international corporations and businesses in developing appropriate strategies to facilitate the international transfer of skilled employees.

Our Raleigh, NC office has an opportunity for a Data Coordinator with 1+ years of experience to join the Firm’s expanding Immigration practice.

The Data Coordinator will perform a variety of duties, including, but not limited to, tracking visa expirations; communicating expirations both internally and externally; securing approval from clients for extension assignments; and facilitating proper input by staff of validity dates, statuses, and other related information. The Data Coordinator will work under supervision, but with some degree of latitude to solve problems.

Essential Functions

• Maintain tracking lists of upcoming non-immigrant and immigrant visa/document expirations.
• Review new expirations to determine if extensions are necessary.
• Initiate extension notification process with clients to secure approval and/or payment for services.
• Liaise with clients on behalf of attorneys regarding extension questions and issues via email and telephone.
• Follow up regularly on notification emails to clients.
• Facilitate export control review process.
• Prepare extension assignments for attorney review; assign cases; and route assignments to paralegals.
• Input documentation for visa beneficiaries into case management system as needed.
• Interface with IT team regarding ongoing development of visa expiration database as needed.

Requirements

• Bachelor’s degree and at least 1+ year’s office experience.
• Immigration experience preferred.
• Must be dependable, able to follow instructions, and respond to management direction.
• Very strong attention to detail.
• Ability to work independently as well as with a team, under pressure, and with a professional demeanor.
• Strong time management skills.
• Willingness to ask for and offer help when needed, and expand knowledge.
• Excellent organizational skills, with the ability to organize, manage, prioritize and handle numerous projects/tasks.
• Excellent communication skills, written and verbal, with superior understanding of correct grammar, spelling, and punctuation.
• Strong client service skills.
• Ability to arrive at work consistently and on time.
• Flexibility to work additional hours when necessary to reach Firm objectives.
• Good keyboarding skills, with the ability to type 45 wpm.
• Must be able to achieve basic proficiency in Outlook, Internal Application used for tracking purposes and Document Management System within a short training period.

Benefits

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Contact Information

If you have questions, please e-mail Jess Lindsey at [e-mail] with “Immigration Data Coordinator – Raleigh" in the subject line. Please note, applications submitted via e-mail will not be considered.

Firm Overview

Ogletree Deakins has one of the largest Business Immigration practices in the United States and provides a wide range of legal services for employers seeking temporary business visas and permanent residence on behalf of foreign national employees. We provide comprehensive immigration services to clients of all sizes, including numerous Fortune 500 companies. Our practice is designed to provide superior client service at competitive fixed fee rates. Our attorneys are proactive in handling client matters, from case initiation to case strategy/planning to the successful completion of the case, always remaining accessible to all of our clients.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.

Equal Opportunity Employer.