Immediate: Administrative Secretary III, Roberto Clemente MS, 8hr/12mo, Ad closes 10/20/26

Montgomery County Public Schools; Germantown (MD); On-site; USD 37,000 - 55,000; Full time

Job summary

Montgomery County Public Schools (Roberto W. Clemente Middle School, Germantown) is seeking an experienced Clerical/Secretarial professional. Under direction, you will perform confidential office tasks for executive staff and department directors, ensuring timely delivery of Board materials and meeting preparations.

The role requires strong spelling/English, advanced word processing, and data entry skills, with the ability to handle sensitive matters and work unusual hours when needed.

Qualifications

• High School or GED diploma required.
• Associates degree preferred.
• Minimum five years of progressively more responsible experience, three in administrative/clerical role in a school or central office setting.
• Experience with payroll and related functions is a plus.

Responsibilities

• Perform varied, confidential office and secretarial work for executive and department staff.
• Meet strict deadlines, coordinate, collect, proofread/edits and finalize materials for Board of Education meetings.
• Prepare and manage complex word processing and data entry tasks with discretion.
• Maintain professional communication with MCPS executives, directors, and community partners.

Skills

Microsoft Office

Data entry

Word processing

Oral and written communication

Education

High School diploma

Associates degree preferred

Tools

Incident Management System

Google Suite

Microsoft Suite

Video conferencing

Job description

Summary Description

Under direction, performs a varied and highly responsible, often confidential, office and secretarial work for executive, and department director staff. Meets strict deadlines, coordinates, collects, proofreads/edits, and works closely with administrators and the administrative office manager to finalize and ensure timely delivery of all material for Board of Education and other meetings. Exercises considerable initiative to resolve problems and to anticipate and respond to office secretarial/clerical needs. Work involves frequent contact with MCPS executive staff, department directors, and community organizations, requiring sensitivity, good judgment, and strong interpersonal skills. Must possess an understanding of the organization and functions of MCPS schools and offices, policies and regulations. Physical Demands: Requires sustained operation of keyboard devices. Special Requirements: Must be available to work unusual hours, nights, weekend, and overtime when required to do so.

Summary Description

Under direction, performs a varied and highly responsible, often confidential, office and secretarial work for executive, and department director staff. Meets strict deadlines, coordinates, collects, proofreads/edits, and works closely with administrators and the administrative office manager to finalize and ensure timely delivery of all material for Board of Education and other meetings. Exercises considerable initiative to resolve problems and to anticipate and respond to office secretarial/clerical needs. Work involves frequent contact with MCPS executive staff, department directors, and community organizations, requiring sensitivity, good judgment, and strong interpersonal skills. Must possess an understanding of the organization and function of MCPS schools and offices, policies and regulations. Physical Demands: Requires sustained operation of keyboard devices. Special Requirements: Must be available to work unusual hours, nights, weekend, and overtime when required to do so.

Job Specific Information

The wage range for this position is between $27.33 and $40.17 per hour, based on years of service. For information about benefits, please follow the link below. https://drive.google.com/file/d/1nCKtJEqy4w4SLTzmvmVXgE8hPfOBolkb/view

Job

Clerical/Secretarial

Job Grade

16

Organization

Roberto W. Clemente Middle School

Primary Location

Germantown

Schedule

Full-time

Working Months

12

Shift

Day Job

Job Posting

Oct 9, 2026, 2:35:36 PM

Knowledge Skills Abilities

Extensive knowledge of business English, spelling, general vocabulary, and arithmetic, and modern office practices, procedures, and equipment. Considerable knowledge of the general organization and functions of major MCPS units. Ability to keep complex records, assemble and organize data, and prepare reports from such records; to compose memoranda and letters from general instructions; to carry out assignments on own initiative; to handle confidential and controversial matters with judgment and tact; and to perform complex word processing, and data entry/extraction. Knowledge of and skilled in using Microsoft suite products, video conferencing and conference call applications, Google suite products and shared drives, table tents, mailing labels, presentation slides, and capturing results from survey are desirable. Proficiency in creating and monitoring incidents in the Incident Management System. Knowledge of technology tools/surveys and mobile media highly desired. Ability to work as part of a team. Excellent oral, written and interpersonal communication skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).

Education Training Experience

High School or GED diploma required. Completion of some college coursework desirable. Associates degree preferred. Minimum five years of progressively more responsible experience, three of which shall have been in the administrative or office assistant class in a school or central office setting. Training in personal computing sufficient to perform complex word processing tasks and to possess a working knowledge of spreadsheets and databases. Experience with payroll, JP Morgan and skills necessary to perform these functions preferred. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.

Certificate License:None