Immediate: Administrative Secretary III, Roberto Clemente MS, 8hrs/12mo, Ad closes 10/20/26

Montgomery County Public Schools; Germantown (MD); On-site; USD 38,000 - 55,000; Full time

Job summary

Montgomery County Public Schools in Germantown seeks an experienced administrative professional to support executive staff. The role involves confidential office work, coordinating meetings, proofreading, and preparing materials for Board of Education meetings.

The position is full-time (80 hours bi-weekly) in Germantown. The wage range is $27.33 to $40.17 per hour based on years of service, with benefits information available through MCPS.

Qualifications

• High School diploma or GED required; some college coursework desirable.
• Minimum five years of progressively responsible administrative experience, three in a school/central office setting.
• Proficiency with word processing, spreadsheets, and databases.
• Experience with payroll and JP Morgan preferred.
• Ability to handle confidential matters with tact.
• Strong oral, written, and interpersonal communication skills.

Responsibilities

• Perform confidential, high-level administrative tasks for executives.
• Coordinate deadlines and ensure timely delivery of materials for Board of Education meetings.
• Proofread and edit documents; prepare reports from records.
• Prepare memoranda and letters; manage data and complex word processing.
• Utilize Microsoft and Google suite; manage mailing labels, slide decks.
• Assist with incident tracking and survey results.

Skills

Office administration

Microsoft Office

Google Workspace

Data entry

Communication skills

Confidentiality

Word processing

Payroll familiarity

Team collaboration

Education

High School diploma or GED

Some college coursework

Associates degree preferred

Tools

Incident Management System

Video conferencing apps

Survey tools

Job description

Job Description

Job Specific Information : The wage range for this position is between $27.33 and $40.17 per hour, based on years of service. For information about benefits, please follow the link below.https://drive.google.com/file/d/1nCKtJEqy4w4SLTzmvmVXgE8hPfOBolkb/view

MCPS Official Job Description

Summary Description:
Under direction, performs a varied and highly responsible, often confidential, office and secretarial work for executive, and department director staff. Meets strict deadlines, coordinates, collects, proofreads/edits, and works closely with administrators and the administrative office manager to finalize and ensure timely delivery of all material for Board of Education and other meetings. Exercises considerable initiative to resolve problems and to anticipate and respond to office secretarial/clerical needs. Work involves frequent contact with MCPS executive staff, department directors, and community organizations, requiring sensitivity, good judgment, and strong interpersonal skills. Must possess an understanding of the organization and functions of MCPS schools and offices, policies and regulations.Physical Demands:Requires sustained operation of keyboard devices.Special Requirements:Must be available to work unusual hours, nights, weekend, and overtime when required to do so.

Knowledge Skills Abilities:
Extensive knowledge of business English, spelling, general vocabulary, and arithmetic, and modern office practices, procedures, and equipment. Considerable knowledge of the general organization and functions of major MCPS units. Ability to keep complex records, assemble and organize data, and prepare reports from such records; to compose memoranda and letters from general instructions; to carry out assignments on own initiative; to handle confidential and controversial matters with judgment and tact; and to perform complex word processing, and data entry/extraction. Knowledge of and skilled in using Microsoft suite products, video conferencing and conference call applications, Google suite products and shared drives, table tents, mailing labels, presentation slides, and capturing results from survey are desirable. Proficiency in creating and monitoring incidents in the Incident Management System. Knowledge of technology tools/surveys and mobile media highly desired. Ability to work as part of a team. Excellent oral, written and interpersonal communication skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
Education Training Experience:
High School or GED diploma required. Completion of some college coursework desirable. Associates degree preferred. Minimum five years of progressively more responsible experience, three of which shall have been in the administrative or office assistant class in a school or central office setting. Training in personal computing sufficient to perform complex word processing tasks and to possess a working knowledge of spreadsheets and databases. Experience with payroll, JP Morgan and skills necessary to perform these functions preferred. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.Certificate License:None

Job

Job Grade : 16 Optimal Qualified

Primary Location

Germantown

Schedule

Full-time | 1.000 (80 hours bi-weekly)

Working Months : 12

Shift

Day Job

Job Posting

Oct 9, 2026, 6:35:36 PM - Oct 21, 2026, 3:59:00 AM