Imaging Specialist

Valley National Bank; Wayne, Northern (NJ, KY); Hybrid; USD 24,000 - 41,000; Full time

Job summary

Valley National Bank in Wayne, NJ seeks an Imaging Specialist to manage electronic imaging, indexing, and maintenance of commercial loan documents. You will scan, index, and verify documents, ensure accuracy for risk management, and support audits across the loan portfolio.

The role requires attention to detail, proficiency with Word/Excel, and the ability to prioritize tasks in a fast-paced banking environment.

Qualifications

• High school diploma or GED and 1 year of imaging/record management experience.
• Experience with banking loan documents preferred.
• Proficient in Word and Excel; ability to prioritize tasks.

Responsibilities

• Receive and review loan documents for completeness.
• Scan, index, and image loan documents into the system.
• Verify digital documentation for accuracy and update logs.
• Organize and archive digitized files for retrieval.
• Research and provide required documentation for auditors.

Skills

Document imaging

Image indexing

Regulatory knowledge

MS Word

MS Excel

Communication skills

Organizational skills

Deadline-driven

Education

High school diploma or GED

Tools

Imaging software

Job description

At Valley Bank, we believe in people's growth potential. We invest in it. We protect it. We focus it. For nearly 100 years, we've been the Bank that clients from every industry turn to for our expertise, strategies, and advice--building the kind of trust that can fuel every goal. We are the leading relationship bank built for growth--with over $60 billion in assets, 3,800 experts, and more than 200 consumer branches and commercial banking offices in communities across the US.

At Valley, we're all driven by an ambition that goes deeper than just having a job. That's why when you work for us, we make it our goal to help you focus on what drives you--working to turn your passions and strengths into assets you can use to propel your ambitions and build the professional legacy you want. Because when we say we're a relationship bank built for growth, that's not just reserved for our clients--that includes all our associates as well.

The Imaging Specialist is responsible for managing the electronic imaging, indexing and maintenance of all commercial loan documentation. The imaged file contents are utilized to document approval and loan history, manage borrower and guarantor provided information for proper risk management, and provide an organized source for internal-regulatory agencies audit reviews.

Job Description

Responsibilities include but are not limited to:

• Receive and review loan documentation for borrowers, guarantors, and related parties for completeness.
• Add exceptions and ticklers as needed; monitor and resolve outstanding documentation issues.
• Scan, index, and accurately image loan, credit, and report-related documents into the imaging system.
• Verify digital documentation for accuracy, clarity, and completeness; update Enterprise Loan Servicing Log.
• Organize and archive digitized physical files for future retrieval, including legal proceedings.
• Track and resolve documentation exceptions (e.g., missing recordings, expired filings) and provide feedback on deficiencies.
• Assist team members and auditors by researching and supplying required documentation.

Requirements

Required Skills:

• Demonstrate proficiency using electronic imaging technology and related storage requirements, image and document formats.
• Ability to identify loan documents so they are imaged and indexed correctly.
• Knowledge of bank regulatory requirements.
• Proficient PC skills including Microsoft Word and Excel.
• Effective communication and organizational skills.
• Ability to prioritize daily work assignments while working in a demanding environment is required.
• Ability to meet deadlines defined by Bank and regulators.

Required Experience:

• High school diploma or GED equivalent and a minimum of 1 year of document imaging and record management experience of commercial documentation in commercial banking.

Preferred Experience:

• Familiarity with loan documents and prior experience in a scanning department, loan operations or FCM/ImageCentre.

Full-time/Part-time

Full-time

FLSA

Non-exempt

Total Rewards Summary

We provide a comprehensive and competitive total rewards package including base salary determined by factors such as the role, relevant experience, skill set, and geographical location. Eligible positions may also be eligible to receive commission-based compensation and/or discretionary incentive compensation, which may be awarded as cash or forfeitable equity, recognizing individual performance and contributions.

In addition to financial compensation, we offer a robust suite of benefits tailored to meet diverse employee needs based on eligibility criteria. These include comprehensive health care and insurance plans, retirement savings options, tuition and adoption reimbursement programs, paid time off, mental health support, and other valuable benefits programs. Further details regarding total compensation and benefits will be shared during the hiring process.

Pay Range

Pay Range

The estimated pay range for this job. Disclosing pay information promotes competitive and equitable pay.
The actual pay rate will depend on the person's qualifications and experience. $17.74 - $29.57 / hour

Pay Transparency

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.

Employee Polygraph Protection Act

Right to Work/E-Verify

Family and Medical Leave Act

Employer Privacy Policy

Valley is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status or characteristic.

If you are a person with a disability and need a reasonable accommodation to search or apply for a career opportunity, please call us at 800-652-6500, option 2, for assistance with an alternate method of access. A response to your accommodation request may take up to two business days. Other inquiries to this number will not receive a response.

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