Imaging Specialist

vnbcareers; New Jersey; On-site; USD 36,000 - 48,000; Full time

Job summary

vnbcareers is seeking a detail-oriented Document Imaging Specialist to support loan operations in New Jersey. You will review loan documentation for borrowers and guarantors, ensure completeness, and image and index documents into our imaging system.

You will add exceptions, monitor issues, verify accuracy, organize archives for retrieval, and assist auditors with required documentation in a fast paced banking environment, adhering to regulatory requirements.

Qualifications

• High school diploma or GED and at least 1 year of document imaging and record management in commercial banking.
• Familiarity with loan documents and prior experience in a scanning department or image centre preferred.
• Knowledge of bank regulatory requirements and orderly record-keeping.
• Proficient Word and Excel skills for documentation and tracking.

Responsibilities

• Receive and review loan documents for completeness.
• Add exceptions and ticklers; monitor and resolve outstanding issues.
• Scan, index, and image loan, credit, and report documents into the imaging system.
• Verify digital documentation for accuracy; update the Enterprise Loan Servicing Log.
• Organize and archive digitized files for future retrieval, including legal proceedings.
• Track and resolve documentation exceptions and provide feedback on deficiencies.
• Assist team members and auditors by researching and supplying required documentation.

Skills

Image/document management

Organization

Regulatory knowledge

Communication

Time management

Deadline orientation

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Imaging system software

Job description

Responsibilities include but are not limited to:

• Receive and review loan documentation for borrowers, guarantors, and related parties for completeness.
• Add exceptions and ticklers as needed; monitor and resolve outstanding documentation issues.
• Scan, index, and accurately image loan, credit, and report-related documents into the imaging system.
• Verify digital documentation for accuracy, clarity, and completeness; update Enterprise Loan Servicing Log.
• Organize and archive digitized physical files for future retrieval, including legal proceedings.
• Track and resolve documentation exceptions (e.g., missing recordings, expired filings) and provide feedback on deficiencies.
• Assist team members and auditors by researching and supplying required documentation.

Required Skills:

• Demonstrate proficiency using electronic imaging technology and related storage requirements, image and document formats.
• Excellent organization skills.
• Ability to identify loan documents so they are imaged and indexed correctly.
• Knowledge of bank regulatory requirements.
• Proficient PC skills including Microsoft Word and Excel.
• Effective communication and organizational skills.
• Ability to prioritize daily work assignments while working in a demanding environment is required.
• Ability to meet deadlines defined by Bank and regulators.

Required Experience:

• High school diploma or GED equivalent and a minimum of 1 year of document imaging and record management experience of commercial documentation in commercial banking.

Preferred Experience:

• Familiarity with loan documents and prior experience in a scanning department, loan operations or FCM/ImageCentre.