Imaging Coordinator

AdventHealth; Tampa (FL); On-site; USD 23,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental, Vision

403-B Retirement Plan

Paid Time Off from Day One

Life Insurance

Disability Insurance

Job summary

AdventHealth in Tampa, FL is seeking a Radiology Scheduling Assistant to coordinate workflows across radiology modalities and monitor patient wait times while ensuring accurate appointment scheduling and proper outpatient preparation. The role requires strong communication, confidentiality, and proficiency with HIS systems.

You will interact with radiologists, nurses, and office staff to maintain smooth operations, handle add-on cases, and support quality improvements.

Qualifications

• Excellent verbal and written communication with customer service.
• High level of attention to detail and organization.
• Ability to use judgment to resolve urgent problems and expedite patient care.
• Interact with patients and families in a calm, professional manner.
• Maintain confidentiality at all times.
• Knowledge of medical terminology.
• Able to type and perform order entry on HIS system.

Responsibilities

• Coordinate workflow for radiology modalities and monitor patient wait times.
• Ensure accuracy of scheduled appointments and outpatient prep for tests.
• Communicate with outside entities and represent the hospital positively.
• Schedule special procedures with physicians and staff via phone/fax.
• Review schedules and address scheduling impacts with leadership.
• Assist Radiology leadership and staff with projects and duties as needed.
• Provide front-desk support to minimize wait times and address service concerns.
• Perform records release of radiology films/reports with HIPAA compliance.

Skills

Communication skills

Attention to detail

Conflict resolution

Confidentiality

Medical terminology

HIS data entry

Microsoft Office

PACS

PowerScribe

PowerShare

Education

High School Diploma or Equivalent

Associate degree

Tools

PACS

PowerScribe

PowerShare

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

• Paid Time Off from Day One

• 403-B Retirement Plan

• 4 Weeks 100% Paid Parental Leave

• Career Development

• Whole Person Well-being Resources

• Mental Health Resources and Support

• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

7171 N DALE MABRY HWY

City:

TAMPA

State:

Florida

Postal Code:

33614

Job Description:

• Shift: Monday – Friday830a-5pNo Holidays/No CallSpanish speaking preferred
• Coordinates workflow for all radiology modalities, continuously reviewing patient wait times, satisfaction, and communication with radiologists.
• Ensures accuracy of scheduled appointments and proper outpatient preparation for radiographic tests.
• Collaborates and communicates successfully with entities outside the hospital and acts as a positive representative of the hospital to the community.
• Schedules special procedures with physicians and physician office staff via phone and fax.
• Reviews tentative schedules and consults with Modality Leader, Lead Nurse, Admissions, radiologists, and others to address scheduling impacts.
• Consults with Director, Lead RN, Radiologist, and Modality Leaders regarding schedule conflicts, concerns, or requests outside established policy.
• Communicates with designated departments for add-on cases if patients are not yet admitted and send reservations within established timeframes.
• Monitors, provides feedback, develops, and implements process improvement workflows with Director approval.
• Assists Radiology Director, Manager, Supervisor, Leads, and Staff Members with projects and duties as needed.
• Other duties as assigned.
• Provides front-desk support to minimize wait times and resolves customer service issues by checking in patients and addressing front-line service concerns.
• Performs records release of radiology films and reports to patients or other medical facilities, ensuring HIPAA compliance.

Knowledge, Skills, and Abilities:

• Effective oral and written communication skills with customer service skills. [Required]
• High level of attention to detail and organization. [Required]
• Must be able to use own judgment and initiative to resolve immediate and urgent problems and expedite patient care as needed. [Required]
• Must be able to interact and deal with challenging situations in dealing with patients and families in a tactful, calm and professional manner that invites cooperation and communication. [Required]
• Ability to maintain required level of confidentiality. [Required]
• Knowledge of medical terminology. [Required]
• Ability to type and perform order entry on HIS System, as well as retrieve information. [Required]
• Proficient in use of all Microsoft Office products including Word, Excel, PowerPoint and knowledge of PACS preferred. [Preferred]
• Knowledge of PowerScribe [Preferred]
• Knowledge of PowerShare [Preferred]
• Patient transport knowledge [Preferred]

Education:

• Associate [Preferred]
• High School Grad or Equiv [Required]

Work Experience:

• 2+ radiology services or equivalent medical office experience [Required]

Licenses and Certifications:

• Basic Life Support - CPR Cert (BLS) [Required]

Physical Requirements:

(Please click the link below to view work requirements) Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$17.28 - $27.65

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.