Imaging Assistant

California State University, Chico; Long Beach (CA); Vor Ort; USD 39.000 - 54.000; Vollzeit

Benefits dieser Stelle

Paid Time Off

Health Coverage

Retirement Plans

Educational Benefits

Employee Assistance Program

Zusammenfassung

California State University, Long Beach is seeking a staff member to assist with imaging confidential documents such as transcripts and financial aid files, ensuring image quality and accurate data entry into PeopleSoft. The role supports Enrollment Services with equity-minded, student-centered service.

The position emphasizes data integrity, privacy compliance, and collaboration with campus units to maintain efficient document processing and records management.

Qualifikationen

• Equivalent to one year of administrative support experience required.

Aufgaben

• Assist with processing confidential documents and their data through imaging in OnBase and upload images to the electronic repository and PeopleSoft.
• Assist with mail processing and data clean-up projects; support student referrals and document processing for other Enrollment Services units.

Kenntnisse

Data entry

Document processing

Microsoft Office

PeopleSoft

OnBase

Scanning

Tools

OnBase

Electronic forms

Workflow systems

Jobbeschreibung

Job no: 563274
Work type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer.

Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth.

Job Summary

This position will provide assistance with making images of documents and their relevant data available to Enrollment Services and University staff in a timely manner by scanning confidential documents such as Academic Transcripts, Financial Aid and Admissions documents. Ensure quality of scanned images and accuracy of data entry into PeopleSoft.

Furthermore, the incumbent provides services that are equitable, inclusive, and culturally sensitive to enhance the quality of campus life. This position uses a student-centered and equity-minded approach in all communication and service efforts.

Key Responsibilities

• Assist with processing confidential documents and their accompanying data through imaging in OnBase, and upload images and data to the electronic document repository and PeopleSoft respectively.
• Assist with mail processing, data clean-up projects; provide support for student
• Referrals; assist other Enrollment Services units with documents processing; other duties as assigned.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• Hiring Range: The hiring range for this position is $3,461 (Step #1) - $3,747 (Step #5) per month commensurate with candidate's education, experience, skills, and training.
• CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,461 (Step #1) - $4,847 (Step #18) per month.

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

This position possesses strong data entry and document-processing skills, with a proven ability to accurately manage high volumes of work in a fast-paced environment. They demonstrate effective written and verbal communication skills and are proficient in a variety of office technologies, including Microsoft Office, PeopleSoft, OnBase, scanners, electronic forms, online workflow systems, and other business applications. Experience with computer imaging systems is highly desirable. The successful candidate is committed to maintaining operational integrity by documenting responsibilities, processes, and outcomes to support continuity and organizational effectiveness. They ensure the quality, usability, and integrity of system data by adhering to established procedures, testing protocols, and best practices.

In addition, the ideal candidate fosters a safe, respectful, and inclusive work environment by consistently following University policies, procedures, and guidelines related to safety, civility, information security, and non-discrimination. They interact with students, faculty, staff, and colleagues with professionalism, empathy, fairness, dignity, and respect, contributing to a positive experience for every member of the University community. Demonstrating sound judgment and exemplary professional conduct, they support the University's mission, values, and vision of excellence while promoting a culture of mutual respect and refusing to tolerate harassment, abusive conduct, or inappropriate behavior in any form.

Education and Experience

• Equivalent to one year of administrative support experience required.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact [e-mail] .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

Advertised: Oct 17 2026 Pacific Daylight Time
Applications close: Oct 31 2026 Pacific Daylight Time