IEP Coordinator

HeartShare Wellness LTD; New York (NY); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

403(B) retirement plans

Health, dental, vision, and life保险

Employee Assistance Program (EAP)

Professional Development opportunities

Job summary

HeartShare Education Center in New York, NY is seeking an IEP Coordinator to lead IEP tracking, compliance, and educational program support. You will coordinate with teachers, families, districts, and service providers to ensure high-quality individualized education and timely annual reviews.

The role emphasizes collaboration with the Principal/Director of Education, monitoring educational quality, and supporting continuous improvement across the school.

Qualifications

• Master’s degree in education is required.
• New York State Special Education Teacher Certification is required.
• Experience working with children in a special education setting is preferred.

Responsibilities

• Coordinate IEP tracking and annual reviews, reevaluations, amendments, and timelines.
• Monitor IEP implementation and ensure access to current IEP information for staff.
• Collaborate with CSEs, school districts, families, teachers, and related service providers on IEPs and student programming.
• Participate in multidisciplinary meetings and assist in developing and updating student plans.
• Review IEP-related documentation for accuracy and compliance and address concerns with leadership.
• Support development and alignment of curriculum with IEP goals and student needs.
• Coordinate with families, districts, and partners to ensure effective educational services.
• Monitor documentation for NYSED requirements and HeartShare standards.
• Plan and deliver professional development on curriculum, IEP implementation, and special education practices.

Education

Master’s degree in education

NYS Special Education Teacher Certification

Job description

The IEP Coordinator provides leadership and coordination for the educational and IEP-related functions of the HeartShare Education Center, an NYSED-approved 853 school serving students with disabilities ages 5–22. This position combines IEP coordination, educational programming, curriculum support, instructional guidance, compliance monitoring, and coordination with teachers, related service providers, families, and school districts. The IEP Coordinator serves as a key educational resource to the school community and supports the consistent implementation of students' IEPs and high-quality, individualized educational programming. The position works closely with the Principal/Director of Education to monitor educational quality, address program needs, maintain IEP compliance, and support continuous improvement across the school.

Essential Functions And Primary Responsibilities Of Position

IEP Coordination & Compliance

• Coordinate the school's IEP tracking and monitoring systems, including annual reviews, reevaluations, amendments, and other required timelines.
• Monitor implementation of IEP recommendations and ensure teachers and appropriate staff have access to current IEP information.
• Coordinate with CSEs, school districts, families, teachers, related service providers, and other members of the educational team regarding IEPs and student programming.
• Participate in CSE meetings, annual reviews, program reviews, and other student planning meetings as assigned.
• Review IEP-related documentation for completeness, accuracy, and compliance.
• Identify and communicate IEP implementation or compliance concerns to the Principal/Director of Education.
• Assist with preparation for NYSED monitoring, audits, reviews, and corrective action activities.

Educational Program & Curriculum Support

• Support the development and implementation of high-quality educational programming across the school.
• Provide teachers with guidance regarding curriculum, differentiated instruction, IEP goals, accommodations, modifications, and instructional strategies.
• Review lesson plans, instructional materials, and classroom programming as part of the school's educational quality-monitoring process.
• Support alignment between curriculum, classroom instruction, student needs, and IEP goals.
• Assist with development and implementation of school-wide educational initiatives.
• Identify instructional resources and professional development needs and make recommendations to school leadership.
• Provide instructional coaching, modeling, consultation, and resources to teachers as appropriate.

Student Programming & Team Collaboration

• Collaborate with teachers, related service providers, school psychologists, behavior professionals, and other team members to support individualized student programming.
• Participate in multidisciplinary student support meetings.
• Assist educational teams in addressing academic, functional, behavioral, communication, social, vocational, and life-skills needs.
• Support development of educational programming that promotes student engagement, independence, and meaningful outcomes.
• Assist with transition planning and programming for students preparing for employment, further education, adult services, and increased independence.

Family & School District Relations

• Serve as a school-based resource to families regarding educational and IEP-related matters.
• Support communication with families and school districts regarding student programming, IEPs, evaluations, and educational services.
• Develop and maintain positive working relationships with CSE representatives, school districts, and other educational partners.
• Assist in addressing questions or concerns related to educational programming in collaboration with school leadership.

Quality Assurance & Documentation

• Monitor educational programming and documentation for consistency with NYSED requirements, IEPs, and HeartShare standards.
• Maintain accurate tracking systems and reports related to IEP timelines, educational documentation, and program requirements.
• Identify trends, gaps, and opportunities for improvement and communicate recommendations to school leadership.
• Assist with development and implementation of corrective action plans when educational or compliance concerns are identified.
• Maintain confidentiality and security of student educational records in accordance with applicable requirements.

Professional Development & School Improvement

• Assist with planning and delivering professional development related to curriculum, instruction, IEP implementation, and special education practices.
• Support implementation of educational improvement initiatives.
• Stay current with NYSED requirements, special education practices, and educational trends relevant to the school's student population.
• Participate in school leadership and HeartShare meetings as assigned.
• Performs other job-related duties as assigned, consistent with the scope, responsibilities, and level of the position, and in compliance with applicable laws, regulations, and organizational policies.

Qualifications

• Master’s degree in education or in a related master’s program required
• New York State (NYS) Special Education Teacher Certification required
• Experience working with children in a special education setting

Physical Demands And Travel Requirements

The position requires the ability to perform a variety of physical activities throughout the workday. Essential physical requirements include:

• Sitting: Frequently, approximately 75% of the time
• Walking: Frequently, approximately 75% of the time
• Standing: Frequently, approximately 75% of the time
• Kneeling: Frequently, approximately 75% of the time
• Running: Frequently, approximately 75% of the time
• Climbing: Frequently, approximately 75% of the time
• Pushing/Pulling: Frequently, approximately 75% of the time
• Lifting/Carrying up to 25 lbs.: Frequently, approximately 75% of the time
• Occasionally travel to other agency sites

Work Environment and Schedule

The position operates within a school-based special education and human services environment that requires flexibility, collaboration, professionalism, and responsiveness to the needs of students receiving HeartShare services. The work environment includes regular interaction with students, families, educational staff, multidisciplinary team members, and other service providers.

• The regular workday is 8:00 AM to 3:30 PM
• Works in an active school-based environment that may require standing, walking, moving throughout the school building, community-based activities, and responding to student needs or crisis situations
• Maintains regular and direct contact with students receiving HeartShare services, requiring attentiveness, flexibility, and the ability to respond appropriately to individual student needs
• Collaborates closely with students, families, teachers, teaching assistants, related service providers, behavior support staff, administrators, and other educational professionals
• Works as part of a multidisciplinary team and participates in ongoing communication and coordination to support students’ educational, behavioral, social-emotional, and developmental needs
• Performs responsibilities within a professional school and office environment, balancing direct student support, documentation, planning, meetings, and other administrative responsibilities
• Works in a dynamic human services environment serving students with diverse learning, developmental, communication, behavioral, and social-emotional needs
• Maintains an informed, student-centered approach that emphasizes compassion, professionalism, flexibility, responsiveness, and respect for individual student needs
• Demonstrates the ability to adapt to changes in student needs, classroom assignments, schedules, staffing, and program priorities as necessary
• May participate in community-based instruction, educational activities, or other off-site programming as required to support students and program objectives
• Maintains effective collaboration with internal multidisciplinary teams, families, community partners, and external agencies involved in supporting students and their educational programs

Benefits

At HeartShare we offer a comprehensive benefit package based on full-time/part-time status. You canexpect:

• Rewarding Work in a team environment.
• Paid vacation, sick, personal days, and holidays.
• 403(B) retirement plans with employer contribution.
• Health, dental, vision and life insurance.
• Employee Assistance Program (EAP).
• Flexible spending account (Dependent Care, Medical, Parking, and Transit).
• Employee Appreciation Programs and Events.
• Tuition Assistance Program.
• Professional Development opportunities.
• Wellhub Discount
• Verizon Wireless Discount.
• BJs Membership discount.
• Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more

HeartShare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process, please reach out to [e-mail].

About Heartshare

Who WE ARE:

For over 150 years, Heartshare has been dedicated to championing and empowering New Yorkers society has too often overlooked and underestimated.

To learn more about HeartShare, please visit our website at www.heartshare.org or Follow us on Twitter LinkedInYouTube InstagramFacebook

HeartShare Human Services of New York | Homepage

HeartShare Human Services of New York nurtures and empowers children and adults with intellectual and developmental disabilities.

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