IEP Clerk (IEP Coordinator/Program Support)

The Austin Centers for Exceptional Students; Phoenix (AZ); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Vision insurance

Job summary

The Austin Centers for Exceptional Students on campus, Monday through Friday, seeks an IEP compliance clerk/scheduler to manage annual IEPs and METs and coordinate meetings with districts and families. This role involves careful recordkeeping, scheduling, and ensuring compliance with ACES and IDEA regulations.

You will assist teachers with IEP documentation in the e-IEP Pro system, oversee the master schedule in Outlook, and maintain confidential student records, contributing to student success.

Qualifications

• High school diploma or equivalent preferred.
• Strong attention to detail and organizational skills.
• Experience with IEP processes or student services workflows preferred.

Responsibilities

• Schedule and monitor annual IEPs and METs.
• Maintain confidential enrollment records.
• Coordinate meeting spaces with districts and families.
• Update and document IEPs in the e-IEP Pro system.
• Ensure compliance with ACES and IDEA regulations.
• Communicate with IEP teams and parents.
• Assist in transferring documents and disseminating information.

Skills

Attention to detail

Organizational skills

Recordkeeping

Communication skills

IEP processes

Team collaboration

Customer service

Education

High school diploma or equivalent

Tools

Outlook

e-IEP Pro

Job description

The Austin Centers for Exceptional Students is a multifaceted special education program, designed specifically for students with emotional disabilities, autism, intellectual disabilities, specific learning disabilities or other educational challenges. Austin Centers currently serves over a thousand students per year from more than 100 school districts and charter schools on all our campuses. Our Vision: To ignite a brighter tomorrow for every child and youth, regardless of their struggles, by providing unwavering support, world-class education, and a nurturing environment.

Reports To:School Principal

FLSA Status:Hourly, Full-Time

Location:On Campus,Monday-Friday

Position Summary

The IEP compliance clerk/scheduler would be responsible for scheduling, monitoring, documenting and tracking all annual IEPs and METs. Additionally, the Compliance Clerk will be in constant contact with all referring school districts and families to schedule conference rooms for meetings at the school.

Key Responsibilities

• Provide clerical support to assist special education staff with the efficient record keeping of enrollment paperwork for special needs students.
• Assist special education teachers with scheduling of IEPs/METs.
• Assist special education teachers with the monitoring of the master schedule on Outlook and maintaining the special education paperwork, meetings, and filing.
• Assist special education teachers with the development and revisions of IEPs in the e-IEP Pro system (Meeting Notices, Effort to Document, Scanning IEPs/PWNs).
• Keep abreast of e-IEP Pro procedural changes which are communicatedfromthe principal and school psychologist.
• Assist in building e-IEP Pro quality control functions and report IEP and special education compliance issues to principal and school psychologist.
• Make copies of requested information sent internally and externally.
• Possess knowledge of The ACES and IDEA regulations.
• Maintain Cumulative files for all special education students atTheACES, active and non-active.
• Assist principal, school psychologist, and special education teachers with the transfer of documents and disseminating information to the correct personnel.
• Communicate with all members of the IEP/MET teams for setup and scheduling purposes.
• Communicate effectively with parents and members of the community.
• React to change productively and handle other tasks as assigned.
• Support the value ofan educationand the philosophy and mission ofTheACES.
• Other duties may be assigned.

Qualifications

Education:

• High school or equivalent (Preferred)

Experience:

• Strong attention to detail and organizational skills
• Ability to maintain accurate and confidential records
• Comfortable working with timelines/deadlines and managing multiple priorities
• Professional communication skills, both written and verbal
• Familiarity with IEP processes or student services workflows is preferred (training will be provided)
• Ability to work collaboratively with teachers, administrators, and student support teams
• Reliable, self-motivated, and committed to supporting student success
• Customer service: 1 year(Preferred)
• Experience with, and proficiency in, all aspects of e-IEP Pro(Preferred)
• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hourshift
• Monday to Friday

#IND2

Pay Range

$19 - $21 USD

Joining our team means that you are part of a passionate team of professionals dedicated to meeting the needs of our exceptional students. Austin Centers is committed to diversity, inclusion, and belonging. We strive to create an environment where everyone feels valued and supported, regardless of their background or identity.

Come help us empower bright futures:transforming lives, one student at a time!