IDP Research Grant Administrator

WICHITA STATE UNIVERSITY; Wichita (KS); On-site; USD 55,000 - 85,000; Full time

Job summary

Wichita State University is seeking a Grant Administrator to join the Industry and Defense Programs team on the Wichita, KS campus. The role focuses on post-award grant activities, monitoring budgets, and ensuring compliance with federal, state, and university requirements.

You will review expenditures, establish grant awards in the university system, and generate reports for investigators and sponsors. Strong attention to detail and communication skills are essential in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Six years of accounting, finance, compliance or related experience; up to 4 years may be substituted by 120 hours of college coursework.

Responsibilities

• Analyze, review and approve detailed expenditure transactions within grant criteria.
• Ensure payroll and cost share compliance with policies and agreements.
• Establish grant awards in the university financial system with allocations, cost share, billing, and revenue recognition.
• Prepare life-to-date spend reports for investigators and remaining funds.
• Produce financial reports required by the granting agency.
• Provide training to departmental staff as needed.

Skills

Organization

Communication

Budget analysis

Grant administration

Attention to detail

Problem solving

Education

High school diploma or equivalent

Tools

Excel

University financial system

Job description

Department

IDP Research Office

Campus Location

Wichita, KS - WSU Main Campus

Hire Type

Full Time

Pay

Commensurate with experience

Work Schedule

Monday – Friday 8am-5pm; evenings andweekends may be required as needed; work is completed onsite andin-person.

Export Compliance Requirement

This position requires accessto EAR or ITAR controlled technologies. Applicants are required tobe eligible for employment under U.S. export control laws and mustmeet the requirement of being a “U.S. Citizen”.

Job Details

We are seeking a Grant Administrator to join the Industry andDefense Programs team! In this role, you will be tasked with reviewing expenditure transactions within the grant award criteria, establishing grant awards within the University financial system,and creating reports to show grant spending. This position will require attention to detail and experience with grantadministration or accounting.

Job Summary

Performs post award grant activities to ensure federal, state, andindustry compliance with all award and/or contract requirements by monitoring detailed budgets, analyzing expenditures for allowability and applicability, and providing financial and/or accounting support to the Principal Investigator.

Essential Functions

• Analyzes, reviews and approves detailed expenditure transactionsfor payment within the grant award criteria.
• Ensures compliance with payroll and cost share commitments throughresearch, reconciliation and review of financial data compared toUniversity policies and contract agreements.
• Establishes grant awards within the University financial system,including but not limited to, parameters for industry defensecontract allocations, cost share funds, billing dates, and revenuerecognition.
• Prepares reports for Principal Investigators show life-to-datespend on the grant, remaining funds available, cost sharecommitments, etc.
• Prepares all financial reports as required by the grantingagency
• Provides training to departmental staff as required.

Required Education and Experience

• High school diploma or equivalent.
• Six (6) years of experience in accounting, finance, compliance,or related field; every 30 hours of related college coursework maybe substituted for one (1) year of experience, up to four (4)years.

Knowledge, Skills and Abilities

• Excellent organizational, interpersonal, and communication skillswith proven presentation and communication skills across alllevels.
• Demonstrated ability to work successfully with diversepopulations.
• Excellent critical thinking and problem-solving ability.
• Ability to work effectively under time critical deadlines.
• Ability to effectively communicate with many client stakeholdersand make sound and reasoned decisions for strategic planning.
• Ability to gain consensus and buy-in from a varied group and moveforward to achieve goals.
• Ability to multi-task and work cooperatively as part of ateam.
• Ability to maintain discretion and confidentiality.
• Ability to adapt to changing circumstances and priorities.

Physical Requirements

• Ability to inspect work, materials, equipment, and/or supplies andidentify any errors, needs, and/or determining factors.
• Ability to remain in a stationary position.
• Ability to operate a computer and other office equipment includingbut not limited to phone, printers, copiers, and calculators.
• Ability to interpret effectively, accurately and impartially, bothreceptively and expressively.