IB Primary Division Administrative Coordinator

Le Jardin Windward Oahu; Kailua (HI); On-site; USD 25,000 - 33,000; Full time

Job summary

Le Jardin Academy in Kailua, HI seeks a Primary Division Administrative Assistant (Regular Full-time) to support the Primary Division in operating a successful program for faculty, parents, and students. At least 1–2 years of experience working in an Administrative Assistant role is required. Applicants must be authorized to work in the United States.

Hourly pay starting at $20. Job Description: Primary Division Administrative Assistant. Reports to: Head of the Primary.

Qualifications

• Experience as Administrative Assistant (1–2 years)
• Proficient with Google Apps and Microsoft Office
• Non-profit or customer-oriented background preferred
• Authorized to work in the United States

Responsibilities

• Liaise with employees, students, parents and outside agencies
• Maintain professional relationships with staff and families
• Answer phones professionally and route calls or messages
• Prepare letters, emails, and outgoing mail; manage office communications
• Keep the office organized and filing systems up to date
• Schedule meetings and send reminders
• Respond to emails and requests promptly
• Support onboarding logistics for new students and families
• Coordinate external communications (class lists, newsletters)
• Assist divisional head and manage Head of Primary calendar

Skills

Interpersonal skills

Detail oriented

Time management

Initiative

Communication skills

Multitasking

Tools

Google Apps

Microsoft Office

Job description

Le Jardin Academy in Kailua, HI seeks a Primary Division Administrative Assistant (Regular Full-time) to support the Primary Division in operating a successful program for faculty, parents, and students. At least 1–2 years of experience working in an Administrative Assistant role is required. Applicants must be authorized to work in the United States.

Hourly pay starting at $20. Job Description: Primary Division Administrative Assistant. Reports to: Head of the Primary.