Hydro Excavation Project Coordinator

Omega Foundation Services, LLC.; Southaven (MS); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k)

Health insurance

Life insurance

Company Truck

Fuel Card

Job summary

Omega Foundation Services, LLC. is seeking a Hydro Excavation Project Coordinator to join their team in Southaven, Mississippi. The coordinator will handle planning, coordinating, and supporting hydro excavation projects, ensuring they are completed safely and within budget.

This role also includes serving as the primary contact for customers and preparing necessary project documentation. The ideal candidate will have 3–5 years of related experience and strong organizational skills.

The position offers competitive benefits and is committed to equal employment opportunities.

Qualifications

• 3–5 years of experience in construction, utility services, or related industries.
• Previous experience coordinating field operations or managing projects preferred.

Responsibilities

• Coordinate daily hydro excavation projects, schedules, equipment, and personnel.
• Serve as the primary point of contact for customers before, during, and after project execution.
• Prepare project documentation including work orders, estimates, change orders, and project closeout packages.

Skills

Strong organizational and multitasking abilities

Excellent verbal and written communication skills

Knowledge of hydro excavation operations and underground utility practices

Ability to prioritize multiple projects in a fast-paced environment

Proficiency with Microsoft Office Suite

Experience with project management software

Strong problem-solving and decision-making skills

Ability to read construction drawings and utility maps

Understanding of budgeting and project cost tracking

Strong customer service and relationship management skills

Education

Associate's or Bachelor's degree in Construction Management, Project Management, Civil Engineering, Business Administration, or a related field

Tools

Procore

Viewpoint

Microsoft Project

Job description

Omega Foundation Services, Inc is looking for Hydro Excavation Project Coordinator(s) to join the team!

Job Summary

The Hydro Excavation Project Coordinator is responsible for planning, coordinating, and supporting hydro excavation projects from initiation through completion. This role ensures projects are completed safely, on schedule, within budget, and in compliance with company policies, customer requirements, and applicable regulations. The Project Coordinator serves as the primary liaison between field crews, customers, subcontractors, and management to ensure efficient communication and successful project execution.

Key Responsibilities

• Coordinate daily hydro excavation projects, schedules, equipment, and personnel.
• Serve as the primary point of contact for customers before, during, and after project execution.
• Prepare project documentation including work orders, estimates, change orders, purchase orders, and project closeout packages.
• Monitor project progress, budgets, labor hours, and equipment utilization.
• Schedule crews, hydro excavation trucks, support equipment, and subcontractors as needed.
• Coordinate utility locates, permits, traffic control, and site access requirements.
• Ensure all projects comply with OSHA regulations, environmental requirements, and company safety standards.
• Track project costs and assist with invoicing and billing documentation.
• Conduct project kickoff meetings and maintain communication with field supervisors regarding schedule changes and project updates.
• Resolve customer concerns and operational issues quickly and professionally.
• Maintain accurate project records using company software and reporting systems.
• Support estimating and business development by providing project documentation and historical cost information.
• Participate in safety meetings, project reviews, and continuous improvement initiatives.
• Assist with emergency response scheduling and after-hours project coordination when required.

Qualifications

Education

• Associate's or Bachelor's degree in Construction Management, Project Management, Civil Engineering, Business Administration, or a related field preferred.
• Equivalent industry experience may be considered in lieu of formal education.

Experience

• 3–5 years of experience in construction, utility services, hydro excavation, civil construction, underground utilities, or related industries.
• Previous experience coordinating field operations or managing projects preferred.

  Required Skills

  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Knowledge of hydro excavation operations and underground utility practices.
  • Ability to prioritize multiple projects in a fast‑paced environment.
  • Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
  • Experience with project management software (e.g., Procore, Viewpoint, Microsoft Project, or similar platforms).
  • Strong problem‑solving and decision‑making skills.
  • Ability to read construction drawings and utility maps.
  • Understanding of budgeting, scheduling, and project cost tracking.
  • Strong customer service and relationship management skills.

  Safety & Compliance

  • Promote and enforce company safety policies.
  • Ensure compliance with OSHA, DOT, and local regulations.
  • Coordinate pre‑job safety planning and daily job hazard assessments.
  • Support incident investigations and corrective actions when necessary.

  Physical Requirements

  • Ability to visit active construction sites.
  • Ability to walk uneven terrain and work outdoors in varying weather conditions.
  • Occasionally lift up to 25 pounds.

    Preferred Certifications

    • OSHA 30‑Hour Construction Safety
    • First Aid/CPR Certification
    • Project Management Professional (PMP) (preferred but not required)
    • DOT compliance knowledge
    • Utility damage prevention or excavation safety training

    Performance Metrics

    • On‑time project completion
    • Budget adherence
    • Safety performance
    • Documentation accuracy
    • Project profitability

    Reporting Structure

    Reports To: Project Manager

    Works Closely With:

    • Field Supervisors
    • Utility Locating Services
    • Safety Department
    • Customers
    • Subcontractors
    • Accounting Department

    Position may require travel away from home.

    • 401(k)
    • 401(k) matching
    • Health insurance
    • Life insurance
    • Vision insurance
    • Company Truck
    • Fuel Card
    • Others to be discussed.

    Equal Employment Opportunity (EEO) Statement

    Omega Foundation Services, Inc., is an equal opportunity employer. We are committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. This policy applies to all terms and conditions of employment, including recruiting, hiring, training, promotion, compensation, benefits, and termination. In compliance with federal and state laws, we ensure that all employment decisions are based on job‑related qualifications, experience, and abilities. Omega Foundation Services, Inc., is also committed to ensuring that all employees work in an environment free of discrimination and harassment. As a federal contractor, Omega Foundation Services, Inc., complies with the affirmative action requirements of Section 503 of the Rehabilitation Act of 1973, as amended, and Section 4212 of the Vietnam Era Veterans' Readjustment Assistance Act of 1974 (VEVRAA). We are committed to taking affirmative action to employ and advance in employment qualified individuals with disabilities and protected veterans. If you are a qualified individual with a disability or a protected veteran and need assistance or an accommodation during the application process, please contact Omega's HR Department at [phone].

    Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at

    Phone: [phone]

    Email: [e-mail]

    Equal Opportunity Employer, including disabled and veterans.

    If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, click HERE