Hybrid Wholesale Inventory & Planning Director

The PCA Companies; New York (NY); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Phenomenal discounts on products

Medical, Dental & Vision

401(k) with match

PTO 17 days + holidays

Job summary

Beauty Space, part of The PCA Group of Companies, seeks an experienced wholesale merchandise planner in New York. You will oversee inventory flow from the distribution center to up to 10 wholesale accounts, ensuring OTIF compliance and alignment with retailer forecasts.

The role requires 5+ years in merchandise/inventory planning, strong Excel and ERP skills, and proven leadership of account-planning teams. Hybrid work from NYC with in-office Mondays- Thursdays.

Qualifications

• 5+ years in merchandise planning, inventory planning, wholesale operations, or retail account planning.
• 2+ years managing direct reports or leading account-specific planning teams.
• Experience with multiple wholesale accounts, ideally in beauty, fashion, or consumer goods.
• Strong knowledge of inventory management, replenishment, DC operations, and retailer compliance requirements.
• Advanced Excel skills, plus experience with ERP, inventory management, and retail reporting systems.

Responsibilities

• Merchandise planning and inventory management across up to 10 wholesale accounts.
• Coach and develop account-level planners, setting priorities and holding the team accountable for channel execution.
• Set common planning processes, reporting standards, and operating procedures, while respecting each retailer's specific requirements.
• Track sell-through, weeks of supply, replenishment needs, and inventory exposure by account, and spot risks and opportunities early.
• Own the flow of inventory from the BEAUTYSPACE DC to wholesale accounts, working with DC and corporate operations to meet retailer timelines and OTIF requirements.
• Monitor inventory positions (on-hand, in-transit, available-to-sell) and drive resolution of shortages, delays, and discrepancies.
• Manage retailer inventory activity, including RTVs, markdowns, replenishment, adjustments, and aged or excess stock, and track the financial exposure with finance and account teams.
• Oversee retailer item maintenance, including new item and SKU setup, cost and price changes, item attribute updates, and discontinuations, within retailer deadlines.
• Put controls in place to prevent item setup errors, order disruptions, pricing discrepancies, and compliance issues.
• Account management and health
• Partner with account management, buying, and sales so inventory strategy matches retailer forecasts, sales goals, and promotional calendars.
• Run a regular health check on each account (sell-through, weeks of supply, OTIF, fill rate, RTV and markdown exposure, deductions, item setup status), rate it green, yellow, or red against agreed KPIs, and document the drivers behind any account that is off track.
• Review results with account management, finance, and the DC at a set cadence, agree on owners and due dates for corrective actions, and report account health trends to leadership.
• Cross-functional leadership, reporting, and process improvement
• Act as the primary merchandise planning liaison between wholesale account teams and internal operations, including corporate operations and order management, finance and accounts receivable, buying and brand partnerships, and sales and account management. Also act as the point of contact with retailer planning, replenishment, and operations teams.
• Set up clear communication channels and escalation paths to resolve operational problems quickly.
• Translate retailer needs into internal priorities, with clear timing, ownership, and execution.
• Build and maintain reporting on inventory positions, stock flow, fulfillment, retailer performance, and operational exceptions.
• Define KPIs for account-level execution and team performance, and track order fulfillment, OTIF performance, inventory accuracy, replenishment efficiency, RTV exposure, and item setup completion.
• Find recurring operational problems and fix them with scalable solutions, and keep improving planning tools, reporting, workflows, and communication as the wholesale business grows.

Skills

Merchandise planning

Inventory management

Wholesale operations

Team leadership

Excel skills

Analytical skills

Education

College diploma

Tools

ERP systems

EDI platforms

Job description

Beauty Space, part of The PCA Group of Companies, seeks an experienced wholesale merchandise planner in New York. You will oversee inventory flow from the distribution center to up to 10 wholesale accounts, ensuring OTIF compliance and alignment with retailer forecasts.

The role requires 5+ years in merchandise/inventory planning, strong Excel and ERP skills, and proven leadership of account-planning teams. Hybrid work from NYC with in-office Mondays- Thursdays.