Hybrid Transportation Project Coordinator

Toole Design Group; Los Angeles (CA); Hybrid; USD 68,000 - 78,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Toole Design is seeking a Project Coordinator to join our Project Operations team in Los Angeles. You’ll support project coordination and administrative tasks, help with setup, documentation, compliance, invoicing, and cross-department collaboration to keep projects on track.

The role emphasizes organization, service orientation, and clear communication in a hybrid schedule (3 days in office, 2 days remote).

Qualifications

• 3–5 years in a business environment, project coordination, or admin role.
• Basic knowledge of project management principles.
• Basic understanding of AP/AR processes preferred.
• Strong proficiency with Microsoft Excel and the Microsoft Office Suite.
• Experience with ERP systems and supplier diversity software is a plus.
• Excellent organizational, time management, and problem-solving skills.
• Strong written and verbal communication skills.

Responsibilities

• Provide project coordination and administrative support to project teams.
• Assist with project setup, documentation, compliance tracking, and invoicing support.
• Coordinate across multiple departments to keep project information current and complete.
• Maintain attention to detail and a service-oriented approach to deadlines.

Skills

Project coordination

Accounts Payable/Receivable basics

Excel

Deltek Vantagepoint (ERP)

Microsoft Office

Communication skills

Organization/time management

Education

Bachelor's degree in business or related field

Tools

Deltek Vantagepoint

Supplier Diversity software

Job description

Toole Design is seeking a Project Coordinator to join our Project Operations team in Los Angeles. You’ll support project coordination and administrative tasks, help with setup, documentation, compliance, invoicing, and cross-department collaboration to keep projects on track.

The role emphasizes organization, service orientation, and clear communication in a hybrid schedule (3 days in office, 2 days remote).