Hybrid Transactional Practice Assistant (SF)

hklaw; San Francisco (CA); Hybrid; USD 61,000 - 91,000; Full time

Benefits offered by this job

Bonus opportunities

Excellent benefits package

Hybrid work schedule

Job summary

Holland & Knight is seeking a Practice Assistant in San Francisco to deliver high-quality administrative support to a team of lawyers. The role is hybrid, with four days in the office and one day remote, supporting scheduling, travel, billing, and document management.

You will draft documents, manage conflicts, and assist with time entry and billing while maintaining confidentiality and a strong work ethic in a fast-paced environment.

Qualifications

• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems.
• Experience with electronic signature software programs.
• Proficiency in administrative assistant functions and advanced communications skills.
• Ability to thrive in a fast-paced environment with multiple tasks.

Responsibilities

• Communicate professionally with clients, lawyers, and staff by email, phone, or in person.
• Handle multiple and competing scheduling requests with calm efficiency.
• Coordinate domestic and foreign travel in the Firm travel system.
• Process reimbursements, invoices, and check requests promptly.
• Assist with conflict checks, new matters, and engagement letters.
• Ensure client billing guidelines are applied to invoices.
• Open, prioritize, and distribute mail and coordinate document handling.
• Draft and format Word, Excel, and PowerPoint documents under supervision.
• Enter work requests in the Firm's workflow tool and meet deadlines.
• File and organize documents; coordinate services across departments.
• Support time entry, billing, and collections as needed.
• Operate independently to complete assignments accurately and timely.

Skills

MS Office

Adobe Suite

Administrative support

Communication skills

Time management

Attention to detail

Confidentiality

Education

Bachelor's degree

4-5 years experience supporting lawyers

Tools

Document management systems

Electronic signature software

Firm travel systems

Job description

Holland & Knight is seeking a Practice Assistant in San Francisco to deliver high-quality administrative support to a team of lawyers. The role is hybrid, with four days in the office and one day remote, supporting scheduling, travel, billing, and document management.

You will draft documents, manage conflicts, and assist with time entry and billing while maintaining confidentiality and a strong work ethic in a fast-paced environment.