Hybrid Sustainability Operations Coordinator

UL Solutions; Chicago (IL); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Job summary

UL Solutions in Northbrook, IL seeks a Sustainability Operations Coordinator to support governance, executive scheduling, and cross-functional coordination across the Sustainability organization. The role reports to the Senior Director, Corporate Sustainability & Business Strategy and blends operational excellence with leadership support.

You will manage calendars, travel, meetings, procurement, and vendor relations while preparing leadership materials and tracking KPIs, budgets, and programs.

Qualifications

• Bachelor's degree or equivalent experience.
• 3-5 years of experience in business operations, project coordination, program management, executive support, or related roles.
• Strong project management and organizational skills with ability to manage multiple priorities simultaneously.
• Demonstrated experience supporting senior leaders or executives.
• Exceptional attention to detail and follow-through.
• Advanced proficiency with Microsoft Office 365, including PowerPoint, Excel, Teams, SharePoint, and Outlook.
• Strong communication and time management skills.
• Proven ability to work independently and navigate complex, matrixed organizations.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Coordinate the Sustainability organization’s operating cadence, including leadership meetings, operating reviews, planning sessions, team activities, events, and governance processes.
• Track actions, decisions, milestones and KPIs, and follow-up with responsible owners.
• Maintain departmental documentation and progress reporting.
• Assist with special projects and coordination initiatives as assigned.
• Provide day-to-day coordination support to the Senior Director, Corporate Sustainability & Business Strategy.
• Manage complex calendars, competing requests, meeting logistics, domestic and international travel, expense reporting, and follow-up activities.
• Coordinate internal and external stakeholder engagements and build effective working relationships across functions.
• Demonstrate professionalism, discretion, and sound judgment when handling confidential information.
• Prepare presentations, reports, briefings, and supporting materials for executive meetings, leadership engagements, operating reviews, boards, and governance committees.
• Gather and organize input from multiple teams into clear, accurate, and concise materials.
• Review materials for consistency of messaging, data, formatting, and deadlines.
• Process purchase requisitions, invoices, vendor onboarding, contracts, statements of work, and related documentation.
• Support budget tracking, accruals, financial planning, and external spend reporting.
• Maintain accurate vendor records and support improvements to procurement and departmental processes.

Skills

ADDIE Methodology

Consulting

Adult Learning Theory

Application Troubleshooting

Emotional Intelligence Training

Fluently Bilingual

Group Facilitation

Influencing Capabilities

Layout Design

Learning Facilitation

Learning Management System

Mental Agility

Microsoft Office

Oracle Human Capital Management Cloud

Organizational Development

Program Management

Research Methodologies

Return On Investment Analysis

Talent Movement

Technical Writing

Time Management

Training Delivery

Training Evaluation

Workplace Psychology

eLearning Design Tools

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office 365

PowerPoint

Excel

Teams

SharePoint

Outlook

Oracle Human Capital Management Cloud

Job description

UL Solutions in Northbrook, IL seeks a Sustainability Operations Coordinator to support governance, executive scheduling, and cross-functional coordination across the Sustainability organization. The role reports to the Senior Director, Corporate Sustainability & Business Strategy and blends operational excellence with leadership support.

You will manage calendars, travel, meetings, procurement, and vendor relations while preparing leadership materials and tracking KPIs, budgets, and programs.