Sustainability Operations Coordinator

UL Solutions; Chicago (IL); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Job summary

UL Solutions in Northbrook, IL seeks a Sustainability Operations Coordinator to support governance, executive scheduling, and cross-functional coordination across the Sustainability organization. The role reports to the Senior Director, Corporate Sustainability & Business Strategy and blends operational excellence with leadership support.

You will manage calendars, travel, meetings, procurement, and vendor relations while preparing leadership materials and tracking KPIs, budgets, and programs.

Qualifications

• Bachelor's degree or equivalent experience.
• 3-5 years of experience in business operations, project coordination, program management, executive support, or related roles.
• Strong project management and organizational skills with ability to manage multiple priorities simultaneously.
• Demonstrated experience supporting senior leaders or executives.
• Exceptional attention to detail and follow-through.
• Advanced proficiency with Microsoft Office 365, including PowerPoint, Excel, Teams, SharePoint, and Outlook.
• Strong communication and time management skills.
• Proven ability to work independently and navigate complex, matrixed organizations.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Coordinate the Sustainability organization’s operating cadence, including leadership meetings, operating reviews, planning sessions, team activities, events, and governance processes.
• Track actions, decisions, milestones and KPIs, and follow-up with responsible owners.
• Maintain departmental documentation and progress reporting.
• Assist with special projects and coordination initiatives as assigned.
• Provide day-to-day coordination support to the Senior Director, Corporate Sustainability & Business Strategy.
• Manage complex calendars, competing requests, meeting logistics, domestic and international travel, expense reporting, and follow-up activities.
• Coordinate internal and external stakeholder engagements and build effective working relationships across functions.
• Demonstrate professionalism, discretion, and sound judgment when handling confidential information.
• Prepare presentations, reports, briefings, and supporting materials for executive meetings, leadership engagements, operating reviews, boards, and governance committees.
• Gather and organize input from multiple teams into clear, accurate, and concise materials.
• Review materials for consistency of messaging, data, formatting, and deadlines.
• Process purchase requisitions, invoices, vendor onboarding, contracts, statements of work, and related documentation.
• Support budget tracking, accruals, financial planning, and external spend reporting.
• Maintain accurate vendor records and support improvements to procurement and departmental processes.

Skills

ADDIE Methodology

Consulting

Adult Learning Theory

Application Troubleshooting

Emotional Intelligence Training

Fluently Bilingual

Group Facilitation

Influencing Capabilities

Layout Design

Learning Facilitation

Learning Management System

Mental Agility

Microsoft Office

Oracle Human Capital Management Cloud

Organizational Development

Program Management

Research Methodologies

Return On Investment Analysis

Talent Movement

Technical Writing

Time Management

Training Delivery

Training Evaluation

Workplace Psychology

eLearning Design Tools

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office 365

PowerPoint

Excel

Teams

SharePoint

Outlook

Oracle Human Capital Management Cloud

Job description

Job Description

The Sustainability Operations Coordinator provides operational, executive, and administrative support that helps the Sustainability organization stay organized, aligned, and on track. Reporting to the Senior Director, Corporate Sustainability & Business Strategy, the role coordinates the organization’s operating cadence, governance processes, leadership materials, stakeholder engagements, and departmental initiatives. The coordinator also manages key administrative activities, including schedule coordination, travel logistics, meeting support, procurement, and vendor management. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working independently, exercising sound judgment, improving processes, and building trusted relationships across the organization.

This is a full-time, hybrid (3 days on-site) role located at our Northbrook, IL office.

Responsibilities

Business Operations & Governance

• Coordinate the Sustainability organization’s operating cadence, including leadership meetings, operating reviews, planning sessions, team activities, events, and governance processes.
• Track actions, decisions, milestones and KPIs, and follow-up with responsible owners.
• Maintain departmental documentation and progress reporting.
• Assist with special projects and coordination initiatives as assigned.

Executive & Stakeholder Support

• Provide day-to-day coordination support to the Senior Director, Corporate Sustainability & Business Strategy.
• Manage complex calendars, competing requests, meeting logistics, domestic and international travel, expense reporting, and follow-up activities.
• Coordinate internal and external stakeholder engagements and build effective working relationships across functions.
• Demonstrate professionalism, discretion, and sound judgment when handling confidential information.

Leadership Materials & Communications

• Prepare presentations, reports, briefings, and supporting materials for executive meetings, leadership engagements, operating reviews, boards, and governance committees.
• Gather and organize input from multiple teams into clear, accurate, and concise materials.
• Review materials for consistency of messaging, data, formatting, and deadlines.

Budget, Procurement & Vendor Support

• Process purchase requisitions, invoices, vendor onboarding, contracts, statements of work, and related documentation.
• Support budget tracking, accruals, financial planning, and external spend reporting.
• Maintain accurate vendor records and support improvements to procurement and departmental processes.

Qualifications

Required

• Bachelor's degree or equivalent experience.
• 3-5 years of experience in business operations, project coordination, program management, executive support, or related roles.
• Strong project management and organizational skills with ability to manage multiple priorities simultaneously.
• Demonstrated experience supporting senior leaders or executives.
• Exceptional attention to detail and follow-through.
• Advanced proficiency with Microsoft Office 365, including PowerPoint, Excel, Teams, SharePoint, and Outlook.
• Strong communication and time management skills.
• Proven ability to work independently and navigate complex, matrixed organizations.
• Ability to handle confidential and sensitive information with discretion.

Preferred

• Experience supporting sustainability, strategy, operations, or business transformation functions.
• Experience preparing executive, board, or governance materials.
• Familiarity with sustainability, ESG, regulatory, or corporate reporting initiatives.
• Experience coordinating cross-functional strategic programs and leadership operating cadences.

Total Rewards

We understand compensation is an important factor as you consider the next step in your career.

• The estimated salary range for this position is $70,000- $85,000 and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors.
• This position is eligible for annual bonus compensation with a target payout of 10% of the base salary.
• This position also provides health benefits such as medical, dental and vision.
• Wellness benefits such as mental and financial health.
• Retirement savings (401K) commensurate with the standard rewards offered in each individual location or country.
• Full-time employees with paid time off including vacation (15 days), holiday and personal days (totaling 12 days), and sick time off (72 hours).

Required Skills

• ADDIE Methodology
• Ability To Consult
• Adult Learning Theory
• Application Troubleshooting
• Emotional Intelligence Training
• Fluently Bilingual
• Group Facilitation
• Influencing Capabilities
• Layout Design
• Learning Facilitation
• Learning Management System
• Mental Agility
• Microsoft Office
• Oracle Human Capital Management Cloud
• Organizational Development
• Program Management
• Research Methodologies
• Return On Investment Analysis
• Talent Movement
• Technical Writing
• Time Management
• Training Delivery
• Training Evaluation
• Workplace Psychology
• eLearning Design Tools

About Us

A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers’ products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.