Hybrid Staffing Coordinator: Onsite AM, Remote PM

Viewline Ventures; Detroit (MI); Hybrid; USD 25,000 - 28,000; Full time

Job summary

Viewline Ventures is seeking a sharp, organized Hybrid Staffing Admin to manage a fast-paced desk, communicate professionally, and keep staffing operations moving without micromanagement. The role starts onsite at client locations every day, then may transition to remote administrative work after morning site responsibilities.

The ideal candidate has strong administrative and customer service experience, plus the ability to multitask and handle high-volume tasks with accuracy.

Qualifications

• 2+ years of administrative, customer service, call center, staffing, HR, dispatch, logistics, or office support experience.
• Strong computer skills, including email, spreadsheets, online forms, applicant tracking systems, CRM platforms, or similar business software.
• Excellent phone, text, and email communication skills.
• Ability to multitask in a fast-paced environment without losing track of details.
• Strong data entry, documentation, and follow-up skills.
• Must be able to start work at 5:00 AM and report to a client site at shift start.
• Reliable transportation is required.

Responsibilities

• Start each workday onsite at an assigned client location to support employee check-ins, attendance, call-offs, and client communication.
• Serve as a professional point of contact for client supervisors, field employees, applicants, and internal QuickHire team members.
• Monitor daily attendance, no-call/no-shows, late arrivals, replacement needs, and urgent staffing updates.
• Communicate with employees and candidates by phone, text, and email throughout the day.
• Assist with recruiting support, including applicant follow-up, interview scheduling, screening, and candidate status updates.
• Maintain accurate candidate, employee, and client records in company systems.
• Support onboarding paperwork, assignment confirmations, compliance documentation, and employee file updates.
• Coordinate with recruiters and operations staff to fill open roles, backfill absences, and resolve daily workforce issues.
• Handle high-volume administrative tasks while maintaining accuracy and professionalism.
• Provide excellent customer service to candidates, employees, and clients, even during urgent or high-pressure situations.
• Prepare basic reports, staffing updates, attendance notes, and internal communication summaries as needed.
• Follow company procedures for confidentiality, documentation, communication, and client service.
• Transition to remote administrative work after onsite responsibilities are completed, based on business needs.

Skills

Administrative support

Customer service

Multitasking

Communication skills

Education

High school diploma or GED

Tools

Workable

Google Workspace

CRM systems

Job description

Viewline Ventures is seeking a sharp, organized Hybrid Staffing Admin to manage a fast-paced desk, communicate professionally, and keep staffing operations moving without micromanagement. The role starts onsite at client locations every day, then may transition to remote administrative work after morning site responsibilities.

The ideal candidate has strong administrative and customer service experience, plus the ability to multitask and handle high-volume tasks with accuracy.