Hybrid Staff Accountant: GAAP Close, Payroll & AR/AP

Populus Media, Inc.; Princeton (NJ); Hybrid; USD 60,000 - 70,000; Full time

Job summary

Populus Health Technologies, based in Princeton, NJ, is seeking a Staff Accountant to join the Finance team. This hybrid role focuses on accounts receivable, accounts payable, reconciliations, and month-end close, with payroll support and ERP-driven improvements.

Reporting to the Controller, you will help ensure GAAP compliance, accurate financial records, and clean audit support while collaborating with cross-functional teams in a fast-paced digital healthcare environment.

Qualifications

• Bachelor’s degree in Accounting.
• 2-4 years of general accounting experience.
• Hands-on experience with invoicing, collections, and accounts receivable management.
• Experience managing the full accounts payable cycle and 1099 reporting.
• Experience preparing journal entries, reconciliations, and month-end/year-end close.
• Experience overseeing multi-state payroll processing.
• Experience supporting external audits and tax compliance.
• Advanced proficiency in Microsoft Excel.
• Excellent multitasking, organizational, and time management skills.

Responsibilities

• Manage full-cycle accounts receivable activities, including invoicing, collections, cash application, and customer account maintenance.
• Manage full-cycle accounts payable activities, including vendor setup and maintenance, invoice processing, payment administration, and annual 1099 reporting.
• Assist with account reconciliations and month-end and year-end close processes.
• Prepare journal entries and supporting schedules.
• Facilitate audit requests and tax compliance activities.
• Assist with NetSuite testing, data maintenance, and support activities.
• Assist with payroll processing.
• Identify opportunities for process improvements and support implementation of operational enhancements.

Skills

Microsoft Excel

Accounts Payable

Accounts Receivable

Payroll processing

Education

Bachelor’s degree in Accounting

Tools

NetSuite

Job description

Salary Range: $60,000 – $70,000, commensurate with experience

About Populus Health Technologies

Populus Health Technologies is an innovative and rapidly growing digital healthcare company based in Princeton, New Jersey and was founded in 2019. The Company is focused on connecting brands with patients and healthcare professionals (HCPs) through precision digital engagement. Populus is transforming healthcare by empowering brands to accelerate the path to treatment in clinically contextual environments—right as care decisions are being made.

Populus has three core product lines:

• Virtual Care Media – Enables brands to connect with relevant patients during virtual care visits.
• EHR Triggered Messaging – Delivers precision-targeted display and inbox messaging to HCPs during diagnosis and treatment. Patient portal messages also available.
• Custom Care – Guides consumers through product discovery, physician consultation, and prescription fulfillment in one seamless online journey.

Populus is expanding its capabilities including integrating AI-driven personalization and analytics across its product suite to further enhance engagement, efficiency, and outcomes.

Role Overview

Populus Health Technologies is seeking a motivated and detail-oriented Staff Accountant to join our high-performing Finance team. Reporting directly to the Controller, this role offers exposure to accounting operations, financial reporting, audits, tax support, and accounting systems. The ideal candidate is a detail-oriented accounting professional who takes initiative, embraces technology, and enjoys finding better ways to support an efficient and scalable accounting function in a collaborative, fast-paced environment.

The Staff Accountant will primarily focus on accounts receivable, accounts payable, account reconciliations, as well as month-end close and payroll support. This position is directly responsible for ensuring the timely and accurate processing of customer invoices, cash receipts, vendor invoices, and payments while maintaining the integrity of financial records in accordance with GAAP.

In addition to core accounting operations responsibilities, the Staff Accountant will assist with financial reporting, audit and tax compliance support, and ERP-related initiatives. The successful candidate will be proactive, organized, and capable of supporting process improvement efforts and system enhancements while partnering with stakeholders across the organization.

Work Location: Hybrid position based in Princeton, NJ. Employees are expected to work on-site 2-3 days per week, with additional in-office attendance as needed for training, collaboration, and business support.

Key Responsibilities

• Manage full-cycle accounts receivable activities, including invoicing, collections, cash application, and customer account maintenance.
• Manage full-cycle accounts payable activities, including vendor setup and maintenance, invoice processing, payment administration, and annual 1099 reporting.
• Assist with account reconciliations and assist with month-end and year-end close processes.
• Prepare journal entries and supporting schedules.
• Facilitate audit requests and tax compliance activities.
• Assist with NetSuite testing, data maintenance, and support activities.
• Assist with payroll processing.
• Identify opportunities for process improvements and support implementation of operational enhancements.

Qualifications

• Bachelor’s degree in Accounting.
• 2-4 years of general accounting experience.
• Hands-on experience with invoicing, collections, and accounts receivable management.
• Proven experience managing the full accounts payable cycle, including vendor setup and maintenance, invoice processing, payment administration, and annual 1099 reporting.
• Experience preparing journal entries, account reconciliations, and supporting month-end and year-end close activities.
• Experience overseeing multi-state payroll processing.
• Experience supporting external audits and assisting with tax compliance activities.
• Advanced proficiency in Microsoft Excel.
• Excellent multitasking, organizational, and time management skills.

Preferred Skills (Not Required)

• Experience with ERP systems; NetSuite experience strongly preferred.
• Familiarity with factoring arrangements is helpful but not required.
• Healthcare, technology, or SaaS industry experience is a plus.