Hybrid Special Events Manager – AI & Research Convenings

University of Chicago; Chicago (IL); Hybrid; USD 82,000 - 90,000; Full time

Benefits offered by this job

Hybrid work environment

Benefits eligible

Job summary

The University of Chicago is seeking a Special Events Manager for the Data Science Institute in Chicago. This hybrid, full-time role supports the Schmidt AI in Science Fellowship program, coordinating internal and external events, meetings, and large academic gatherings.

You will collaborate with faculty, program managers, fellows, and partners to ensure high-quality event planning, budgeting, and execution. A bachelor’s degree and 5–7 years of related experience are preferred.

Qualifications

• Bachelor’s degree in a related field or equivalent experience.
• 5–7 years of work experience in event management or related field.
• Experience leading conferences, workshops, and university events.

Responsibilities

• Plan and coordinate event timelines and logistics for faculty and student-driven events.
• Arrange facilities, rooms, catering, and related details.
• Develop tools to streamline event planning and generate post-event feedback.

Skills

Communication skills

Customer service orientation

Organizational skills

Project management

Multitasking

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Adobe InDesign

Photoshop

Content Management Systems

Learning Management Systems

Live-streaming software

Job description

The University of Chicago is seeking a Special Events Manager for the Data Science Institute in Chicago. This hybrid, full-time role supports the Schmidt AI in Science Fellowship program, coordinating internal and external events, meetings, and large academic gatherings.

You will collaborate with faculty, program managers, fellows, and partners to ensure high-quality event planning, budgeting, and execution. A bachelor’s degree and 5–7 years of related experience are preferred.