Hybrid Research Programs Coordinator — Onboarding & Ops

MaineHealth; Portland (ME); Hybrid; USD 46,000 - 61,000; Full time

Job summary

MaineHealth Institute for Research is seeking a Program Coordinator to orchestrate onboarding for learners joining research teams and to support program activities across multiple tasks. The role acts as the first contact for vendors and stakeholders while ensuring compliance with MaineHealth access and research requirements.

The position supports RTE orientations, data collection and reporting, and calendar/event coordination with hybrid work options available.

Qualifications

• Education: Associate or bachelor’s degree preferred.
• Experience: At least one year of healthcare or related work experience required.
• Additional Skills/Requirements: Strong computer skills.

Responsibilities

• Performs qualitative and/or quantitative analysis by gathering and synthesizing data and performs preliminary reporting.
• Extracts data from reports and drafts program materials.
• Performs website searches for literature and programmatic information.
• Tracks budgets, reconciles expenses ensuring timely and accurate submission of required documentation and prepares budget reports.
• Manages competitive bid processes for materials and services and coordinates the production and distribution of program materials, managing inventory and reordering.
• Plans and coordinates program activities, meetings and conferences.
• Contributes to program planning, implementation and evaluation. Supports program workgroups.
• Serves as a first level of contact for contractors, vendors and internal and external stakeholders.

Skills

Strong computer skills

Education

Associate or bachelor’s degree

Job description

MaineHealth Institute for Research is seeking a Program Coordinator to orchestrate onboarding for learners joining research teams and to support program activities across multiple tasks. The role acts as the first contact for vendors and stakeholders while ensuring compliance with MaineHealth access and research requirements.

The position supports RTE orientations, data collection and reporting, and calendar/event coordination with hybrid work options available.