Hybrid Research Administrative Assistant, PM&R

Pittsburgh Tomorrow; Pittsburgh (Allegheny County); Hybrid; USD 24,000 - 31,000; Full time

Job summary

The University of Pittsburgh is seeking an Administrative Assistant II to support 5-7 research faculty in the Department of Physical Medicine and Rehabilitation. The role requires strong communication, organizational and clerical skills, with ability to prioritize tasks and edit manuscripts for funding submissions.

On-site work at UPMC Kaufmann in Oakland with hybrid options after the provisional period. Proficiency in Concur, Reference Manager, and Microsoft Office is expected, along with

Qualifications

• Associate's Degree required or combination of education/experience considered
• 3+ years of administrative experience preferred
• Experience supporting research faculty or academic departments is desirable
• Strong proofreading and document editing skills

Responsibilities

• Provide day-to-day administrative support for 5-7 research faculty members
• Edit manuscripts and grants for submission
• Update CVs and biosketches, coordinate travel and expense reports
• Maintain calendars, schedule meetings, and minute-taking
• Procure supplies and track expenditures using campus systems
• Coordinate seminars and guest visits and communicate with vendors

Skills

Excellent communication

Organizational skills

Administrative skills

Ability to prioritize tasks

Education

Associate's Degree

Tools

Concur

Reference Manager

Microsoft Office Suite

Job description

The University of Pittsburgh is seeking an Administrative Assistant II to support 5-7 research faculty in the Department of Physical Medicine and Rehabilitation. The role requires strong communication, organizational and clerical skills, with ability to prioritize tasks and edit manuscripts for funding submissions.

On-site work at UPMC Kaufmann in Oakland with hybrid options after the provisional period. Proficiency in Concur, Reference Manager, and Microsoft Office is expected, along with