Hybrid Real Estate Practice Assistant | Legal Admin Expert

Plona Partners; Fort Lauderdale (FL); Hybrid; USD 55,000 - 80,000; Full time

Benefits offered by this job

Overtime

Bonus

Job summary

Plona Partners, a national law firm with a strong South Florida presence, seeks an experienced Practice Assistant to join its Real Estate practice in Fort Lauderdale. Hybrid schedule: 3 days onsite / 2 days remote.

The role provides direct support to attorneys, coordinating with paralegals on real estate transactions and handling time entries, billing, and workflow coordination. Ideal candidates have 5–10+ years in legal support, strong document prep, and sharp organizational skills.

Qualifications

• 5–10+ years of legal assistant or practice assistant experience.
• Real estate practice experience strongly preferred.
• Experience supporting multiple attorneys in a sophisticated law firm environment.

Responsibilities

• Preparing, revising, proofreading, and formatting real estate and legal documents.
• Tracking critical dates, outstanding items, and transaction-related deadlines.
• Coordinating with attorneys and paralegals to keep matters moving efficiently.
• Conducting public records and corporate records research.
• Managing calendars, meetings, conference calls, and travel.
• Running conflicts checks and assisting with new client and matter openings.
• Maintaining electronic and physical matter files.
• Assisting with attorney time entries, billing, and proforma review.
• Preparing expense reports and coordinating administrative workflows.
• Communicating with clients and other real estate professionals as needed.
• Anticipating attorney needs and proactively following up on outstanding items.

Skills

Legal support experience

Real estate transactions

Attention to detail

Time management

Support multiple attorneys

Job description

Plona Partners, a national law firm with a strong South Florida presence, seeks an experienced Practice Assistant to join its Real Estate practice in Fort Lauderdale. Hybrid schedule: 3 days onsite / 2 days remote.

The role provides direct support to attorneys, coordinating with paralegals on real estate transactions and handling time entries, billing, and workflow coordination. Ideal candidates have 5–10+ years in legal support, strong document prep, and sharp organizational skills.