Hybrid Project Coordinator - Procurement & Scheduling

TriMark USA, LLC; Cleveland (OH); Hybrid; USD 52,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Tuition reimbursement

Pet insurance

Legal insurance

401k

Community service day

Spotlight Awards

National Sales Excellence Awards

CFSP Prep Certification Program

Job summary

TriMark USA in Cleveland, OH is seeking a Project Coordinator to manage multiple connected projects from setup to billing while preserving strong customer relationships. The role reports to the Manager, Project Coordinators and requires coordinating with project managers, estimators and sales teams to ensure accurate contracts and timely delivery.

Located in Cleveland, this full-time hybrid position emphasizes cross-department collaboration, meticulous scheduling, and proactive problem-solving.

Qualifications

• High School diploma or GED, or equivalent Military or practical experience.
• Business/Technical degree or equivalent experience required.
• Moderate billing experience.
• Proficient computer skills, including Microsoft Excel, Word, Outlook and database systems.
• Familiarity with JD Edwards.
• AutoQuotes and DataModes experience a plus.
• Ability to pass a background check post offer acceptance.

Responsibilities

• Managing projects through all phases of job including initial job set-up, stage invoicing, purchasing, customer communication of timelines, and shipment of product, final project reconciliation and billing.
• Import of order information from existing quotation and customer contract into the database/ERP system.
• Work with Project Manager, Estimator and Sales to verify accuracy of contract to most current quote and plans available.
• Working closely with customers to answer any questions and address any problems or complications that may arise.
• Identifying and communicating the schedule for all phases of the project making sure the customer's expectations and productions schedules are synchronized.
• Initiating orders with the purchasing agent or directly with the manufacturer in accordance with the project specifications.
• Verify all purchase order are received and accepted by the supplier and any approvals paperwork is returned.
• Review all contracts and ensure all required documents and instructions are in compliance to prevent payment delays at the end of the project.
• Assist sales in managing the risks associated with project contracts to minimize ISI Commercial Refrigeration's exposure to financial loss and liability.
• Processing change orders as the project proceeds, and mitigating costs by recognizing possible substitutions.
• Notifying sales, project manager and/or the customer immediately of delays caused by others.
• Organizing and maintaining a project filing system.
• Participate in a weekly meeting to update the team of project status. Be able to supply answers to specific questions on each project in your area of responsibility.
• Helping to resolve operational problems and identifying work process improvements.
• Assisting other Project Coordinators when they have schedule conflicts.

Skills

Project coordination

Customer communication

Time management

Team player

Education

High School diploma or GED

Business/Technical degree or equivalent experience

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

JD Edwards

AutoQuotes

DataModes

Job description

TriMark USA in Cleveland, OH is seeking a Project Coordinator to manage multiple connected projects from setup to billing while preserving strong customer relationships. The role reports to the Manager, Project Coordinators and requires coordinating with project managers, estimators and sales teams to ensure accurate contracts and timely delivery.

Located in Cleveland, this full-time hybrid position emphasizes cross-department collaboration, meticulous scheduling, and proactive problem-solving.