Hybrid Project Coordinator – Fire Systems Operations

Ahern; Chicago (IL); On-site; USD 38,572 - 48,216; Full time

Benefits offered by this job

Top-Tier Benefits

Incentives

Generous PTO

Paid Parental Leave

Mental Health Resources

Wellness Programs

Professional Growth

Work-Life Balance

Job summary

Ahern seeks an Office Administrator (Design & Fire Systems Operations) in Chicago, IL to support project coordination for our Fire Protection division. You will work with Design, PM, Sales, Field Operations, and Leadership to ensure projects stay organized, on schedule, and well-documented.

The ideal candidate has an Associate's degree (or equivalent) and 3–5 years of admin or coordination experience, plus strong communication and organizational skills.

Qualifications

• Associate's degree and/or 3–5 years of admin support or project coordination experience.
• Strong verbal and written communication, customer service, and organizational skills.

Responsibilities

• Provide office management, operational, and project coordination support to keep projects on schedule.
• Assist with creating and tracking foreman packs and technician packets for field deployment.
• Track milestones, submittals, O&M manuals, inspections, and other deliverables.
• Gather and maintain accurate project documentation for Design, PM, and Sales teams.

Skills

Verbal communication

Written communication

Customer service

Organizational skills

Education

Associate's degree

Tools

MS Office (Microsoft Office Suite)

Job description

Ahern seeks an Office Administrator (Design & Fire Systems Operations) in Chicago, IL to support project coordination for our Fire Protection division. You will work with Design, PM, Sales, Field Operations, and Leadership to ensure projects stay organized, on schedule, and well-documented.

The ideal candidate has an Associate's degree (or equivalent) and 3–5 years of admin or coordination experience, plus strong communication and organizational skills.