Hybrid Project Accountant - Civil/AEC Billing & Costs

Orionplacement; Chicago (IL); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Dental insurance

Life insurance

Paid time off

Vision insurance

401(k) with company match

Paid parental leave

Professional development opportunities

Job summary

Orionplacement is seeking a Project Accountant/Billing professional in a hybrid Chicago setting. You will manage billing and project accounting for civil engineering projects, preparing invoices and reviewing budgets and burn rates with Project Managers.

The role emphasizes timely billing, AR management, and precise financial recordkeeping. The ideal candidate has 3+ years in project accounting or billing within AEC, with QuickBooks experience.

Qualifications

• 3+ years of Project Accounting or Project Billing experience.
• Experience within Civil Engineering, AEC, Consulting Engineering, Architecture, or Construction is required.
• Bachelor's degree in Accounting, Finance, or related field preferred.
• Experience with QuickBooks required.
• Experience with BQE CORE, Deltek Ajera, or similar AEC software preferred.
• Strong Excel skills including Pivot Tables, VLOOKUPs, and formulas.
• Experience with public sector or DOT billing is a plus.

Responsibilities

• Manage project accounting and project billing for multiple civil engineering projects.
• Prepare monthly draft invoices and pre-bills using QuickBooks and AEC project accounting software.
• Collaborate with Project Managers to review project budgets, burn rates, and billing accuracy.
• Administer Time & Materials, Lump Sum/Fixed Fee, and Cost-Plus-Fixed-Fee billing contracts.
• Ensure invoices comply with client contract requirements and agency guidelines.
• Submit invoices through client and government e-billing portals while resolving billing issues quickly.
• Monitor accounts receivable, aging reports, collections, and outstanding project balances.
• Process payroll, review employee timesheets, and prepare payroll reports.
• Track project costs, labor allocations, subcontractor expenses, and revenue recognition.
• Maintain accurate financial records while supporting month-end project accounting activities.

Skills

Excel

Organization

Communication

Problem-solving

Education

Bachelor's degree in Accounting or Finance

Tools

QuickBooks

BQE CORE

Deltek Ajera

Excel

Job description

Orionplacement is seeking a Project Accountant/Billing professional in a hybrid Chicago setting. You will manage billing and project accounting for civil engineering projects, preparing invoices and reviewing budgets and burn rates with Project Managers.

The role emphasizes timely billing, AR management, and precise financial recordkeeping. The ideal candidate has 3+ years in project accounting or billing within AEC, with QuickBooks experience.