(Hybrid) Program and Grants Coordinator - Regional Research Institute

West Virginia University; Morgantown (WV); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

37.5-hour work week

13 paid holidays

24 annual leave days

18 sick days

Health insurance and benefits

401(a) retirement match

Wellness programs

Job summary

West Virginia University’s Regional Research Institute is seeking a Program and Grants Coordinator to support pre- and post-award processes, budgeting, and marketing. This full-time, hybrid role reports to the RRI director and helps manage operations, coordinating grants and procurement tasks.

The ideal candidate will have a BA/BS and at least two years of administrative or budgeting experience, with strong data analysis and written communication skills.

Qualifications

• Bachelor's degree required (BA or BS).
• Two (2) years of experience in administrative or budgeting work.
• Grant and other funding proposal preparation and post-award implementation.
• Budgeting and basic data analysis, including spreadsheets and database management.
• Communicating professionally both orally and in writing.

Responsibilities

• Helps manage the operations of the RRI.
• Coordinates pre-award and/or post-award processes for research and sponsored activities.
• Prepares grant applications, including budgets, salaries, and sub-contracts.
• Monitors compliance of grants with regulations.
• Prepares documents related to procurement, expenses, payroll, and budgets.
• Produces monthly budget reports for tracking grant expenses and distributes to leadership.
• Drafts data for input into grant proposals, award reporting, and other admin processes.
• Organizes meetings and events.
• Provides staff travel and expense support.
• Manages marketing and promotion of the RRI via social media and other channels.

Skills

Administration

Budgeting

Grant writing

Data analysis

Communication skills

Education

Bachelor's degree (BA/BS)

Tools

Spreadsheets

Database management

Job description

About the Opportunity

The Regional Research Institute (RRI) at West Virginia University is currently accepting applications for a Program and Grants Coordinator.

The Program and Grants Coordinator will report to the RRI director. This person will help manage the operations of the institute and provide support on pre- and post-award processes, budgeting, marketing, and general administrative tasks. The program coordinator will be an integral part of the RRI team.

The position is a full-time salaried position. The program coordinator will be expected to generally work a regular weekday daytime schedule. The position will be hybrid - with opportunities for some remote but also some regular in-person expectations.

The Regional Research Institute (RRI) at West Virginia University (WVU) is an internationally recognized center for the advancement of regional science. The RRI supports regional research with a focus on the economic and social development of lagging regions and plays an important role in fulfilling WVU's land grant mission. More information is available at https://rri.wvu.edu/.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

• Helps manage the operations of the RRI.
• Coordinates the pre-award and/or post-award processes for research and other sponsored activities.
• Completes grant applications, including budget, salaries, sub-contracts, and additional information as needed.
• Manages and monitors compliance of grants with federal, state, local, and sponsoring agency regulations.
• Prepares and processes documents in relation to procurement, expenses, payroll, and budgets.
• Produces monthly budget reports for tracking grant expenses and distributes to leadership as necessary.
• Drafts content and collects data and materials for input into grant proposals, award reporting, and other administrative processes.
• Organizes meetings and events.
• Provides support for staff on travel and other expenses.
• Manages the marketing and promotion of the RRI though social media and other channels.

Qualifications

• Bachelor's degree required (BA or BS).
• A minimum of two (2) years of experience in the following:
  • Administrative or budgeting experience.
  • Grant and other funding proposal preparation and post-award implementation.
  • Budgeting and basic data analysis, including spreadsheets and database management.
  • Communicating professionally both orally and in writing.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities

• Demonstrated ability to work well independently and collaboratively as a team.
• Strong organizational skills, including time management and prioritization.
• Strong written and proofreading skills.

Requirements

Valid Driver's License

About WVU

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.