Hybrid Practice Coordinator: Drive Client Ops & Projects

Socket.dev; Lake Oswego (OR); Hybrid; USD 48,000 - 67,000; Full time

Benefits offered by this job

Health benefits

Retirement savings

Paid time off

Holidays

Sabbatical

Parental leave

Job summary

Aldrich is hiring a Practice Coordinator to support our service team and keep client and internal operations running smoothly. You will manage communications, essential documents, and project milestones with a proactive, detail-oriented approach.

The role suits someone with an executive assistant mindset who thrives on coordinating multiple tasks, proofreading, and delivering high-quality administrative support in a hybrid office environment.

Qualifications

• Bachelor's degree and at least 1 year of administrative support or coordinator experience in a professional office environment.
• Strong organizational skills and meticulous attention to detail, especially in document proofreading and editing.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and excellent written and verbal communication skills.
• Excellent interpersonal skills with the ability to handle difficult or sensitive client situations professionally.
• Adaptability and efficiency in managing dynamic, competing demands.
• Proactive work ethic, accountable for completing tasks on time.
• Strong problem-solving skills, with the ability to recognize opportunities and develop creative solutions.
• Ability to prioritize and take ownership of multiple tasks seamlessly.
• Highly resourceful team player who can also work effectively independently.
• Ability to work efficiently under pressure with minimal guidance.

Responsibilities

• Organize and manage critical client documentation, including engagement letters, proposals, and tax documents, ensuring timely and accurate completion.
• Proofread and edit client forms like Power of Attorney and extensions.
• Coordinate client signatures, follow up, and maintain digital files.
• Support billing by preparing invoices, running reports, and assisting with collections.
• Act as a primary contact between clients and staff, facilitating smooth communication and strong relationships.
• Manage the team leader's calendar, handle event registrations, and assist with expense report processing to maintain seamless operations.
• Organize meetings, training, and special events, providing needed support.

Skills

Organizational skills

Proofreading

MS Office

Written communication

Verbal communication

Interpersonal skills

Adaptability

Proactivity

Problem solving

Task prioritization

Team player

Working under pressure

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Aldrich is hiring a Practice Coordinator to support our service team and keep client and internal operations running smoothly. You will manage communications, essential documents, and project milestones with a proactive, detail-oriented approach.

The role suits someone with an executive assistant mindset who thrives on coordinating multiple tasks, proofreading, and delivering high-quality administrative support in a hybrid office environment.