Executive Assistant & Practice Operations Lead

Aldrich; Lake Oswego (OR); Hybrid; USD 33,062,000 - 44,083,000; Full time

Benefits offered by this job

Health benefits

Retirement savings package

Paid time off

Sabbatical every 7 years

Paid parental leave

Job summary

Aldrich is hiring a Practice Coordinator to help run our client and internal operations. You’ll organize critical documents, coordinate signatures, support billing, and serve as a key contact between clients and staff.

The role blends administrative rigor with proactive problem solving in a hybrid office model, requiring strong written and verbal communication and the ability to manage multiple priorities.

Qualifications

• Bachelor’s degree and at least 1 year of administrative or coordinator experience in a professional office.
• Strong organizational skills with meticulous attention to detail.
• Proficient in Word, Excel, Outlook; strong written and verbal communication.
• Excellent interpersonal skills for handling sensitive client situations.
• Adaptable and efficient in dynamic environments with multiple demands.
• Proactive, accountable for completing tasks on time.
• Strong problem-solving and creative solution development.
• Ability to prioritize and own multiple tasks simultaneously.
• Resourceful team player who can also work independently and under pressure.

Responsibilities

• Organize and manage critical client documentation, including engagement letters and tax documents.
• Proofread and edit client forms such as Power of Attorney and extensions.
• Coordinate client signatures and maintain digital files.
• Support billing by preparing invoices, running reports, and assisting with collections.
• Serve as primary contact between clients and staff to maintain relationships.
• Manage the team leader's calendar, events, and expense reports.
• Organize meetings, trainings, and special events with needed support.

Skills

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Adaptability

Proactive work ethic

Problem solving

Task prioritization

Independent work

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Aldrich is hiring a Practice Coordinator to help run our client and internal operations. You’ll organize critical documents, coordinate signatures, support billing, and serve as a key contact between clients and staff.

The role blends administrative rigor with proactive problem solving in a hybrid office model, requiring strong written and verbal communication and the ability to manage multiple priorities.