Hybrid Pediatric IBD Program Manager

University of Chicago; United States; Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Hybrid work model

Benefits package

Job summary

The University of Chicago is seeking a Program Manager to support the Pediatric IBD Center, coordinating multidisciplinary teams, patient access, education, and research activities. You will track metrics, manage budgets, coordinate grants, and ensure high‑quality care and efficient operations across clinical and research programs.

The role emphasizes collaboration with gastroenterology, hepatology, nutrition, and other departments, with a hybrid work arrangement and a focus on advancing

Qualifications

• College or university degree in a related field.
• 2–5 years of related work experience.

Responsibilities

• Manage and maintain the investigator’s calendar, including clinical, research, and administrative commitments.
• Coordinate domestic and international travel, including logistics, itineraries, and expense reconciliation.
• Process and track expense reports and reimbursements in compliance with institutional policies.
• Screen, prioritize, and route correspondence and communications.
• Prepare meeting agendas, take minutes, and track action items.
• Liaise with departmental administrators, hospital leadership, external partners, and stakeholders.
• Coordinate day-to-day operations across pediatric intestinal ultrasound, pediatric IBD, and pre‑conception/pregnancy programs.
• Support educational series, webinars, conferences, and community events, including logistics, speaker coordination, registration, and follow‑up.
• Develop and maintain program calendars, trackers, and documentation systems.
• Assist with conceptualizing and preparing educational materials, presentations, newsletters, and program communications.
• Coordinate with internal teams, referring clinicians, patient advocacy groups, and external collaborators.
• Track program metrics and deliverables and prepare summaries and reports for leadership and funders.
• Support patient and family‑facing initiatives, including resource development and event coordination.
• Support grant development, including writing, editing, formatting, and compiling application packages for NIH, CIHR, foundations, and industry.
• Assist with research budget development and management, expenditure tracking, and financial reporting.
• Coordinate grant submissions through institutional systems and ensure timely, compliant submission.
• Prepare progress reports, renewals, and post‑award documentation.
• Monitor grant deadlines, regulatory requirements, and milestones; identify and accelerate risks.
• Support onboarding, orientation, and coordination of research staff, students, and trainees.
• Maintain research team calendars, meeting schedules, and project tracking tools.
• Coordinate research regulatory compliance, including REB/IRB submissions, protocol amendments, and renewals.
• Coordinate data management practices and maintain organized research filing systems.
• Liaise with research offices, ethics boards, pharmacy, clinical teams, and other departments.
• Support recruitment and hiring processes for research personnel in coordination with HR.
• Uses moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
• Sets and communicates program priorities and performance standards and assesses operations using these criteria.
• Plans and conducts quality assurance reviews and recommends changes as appropriate.
• Analyses program budgets and recommends or makes budgetary recommendations.
• Has moderate/high levels of interactions with faculty, researchers and staff for committee work or information.
• Performs other related work as needed.

Skills

Budget tracking

Scheduling

Travel coordination

Communications

Grant development

Education

Bachelor's degree in related field

Job description

The University of Chicago is seeking a Program Manager to support the Pediatric IBD Center, coordinating multidisciplinary teams, patient access, education, and research activities. You will track metrics, manage budgets, coordinate grants, and ensure high‑quality care and efficient operations across clinical and research programs.

The role emphasizes collaboration with gastroenterology, hepatology, nutrition, and other departments, with a hybrid work arrangement and a focus on advancing