Hybrid Operations & Bookkeeping Coordinator — Davis Area

North Davis Project Illumination; Iowa (LA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

North Davis Project Illumination in Davis, CA seeks an Operations & Bookkeeping Coordinator to manage recurring office tasks and support the accounting function. You’ll handle invoices, rent posting, deposits, and reconciliation, reporting to leadership.

This is a hands-on role focused on accuracy and reliability, with a hybrid 2–3 days on-site. You’ll work with multiple software tools, maintain audit-ready records, and coordinate vendor activities.

Qualifications

• 2–4 years in operations, admin, office coordination, bookkeeping, or property management support.
• Hands-on bookkeeping experience: processing invoices/receipts, tracking payments and deposits, basic reconciliation.
• Comfort working across several software systems daily, and the ability to pick up new ones quickly.
• Strong spreadsheet skills and high attention to detail and accuracy.
• Follow-through mindset: build/run checklists, track deadlines, close loops without reminders.
• Clear written and verbal English for tenant/vendor/owner correspondence.
• Comfort using modern AI tools to work accurately and efficiently.
• Reliable on-site presence in Davis 2–3 days a week with a hybrid schedule.

Responsibilities

• Own the calendar of recurring deadlines, especially insurance renewals, licenses, and vendor certificates of insurance.
• Track what’s due, prepare what’s needed, follow up, and close each item out so nothing lapses.
• Process invoices and receipts and reconcile them against records in property and bookkeeping systems.
• Post rents and track deposits, flag anything that doesn’t match.
• Help with categorization and reconciliation, and prepare simple weekly and month-end checklists and reports.
• Coordinate maintenance and inspections with vendors, confirm timing, and log follow‑ups with clear next steps.
• Draft routine emails/notices from approved templates and proof them for tone and accuracy.
• Keep shared drives, records, and documents current, organized, and audit-ready.

Skills

Bookkeeping

Operations coordination

Vendor management

Spreadsheet skills

English communication

AI tools familiarity

Adaptability

Tools

QuickBooks

AppFolio

Google Workspace

Job description

North Davis Project Illumination in Davis, CA seeks an Operations & Bookkeeping Coordinator to manage recurring office tasks and support the accounting function. You’ll handle invoices, rent posting, deposits, and reconciliation, reporting to leadership.

This is a hands-on role focused on accuracy and reliability, with a hybrid 2–3 days on-site. You’ll work with multiple software tools, maintain audit-ready records, and coordinate vendor activities.