Hybrid Operations Assistant - Fundraising & Volunteers

Breakthrough T1D; Kansas City (MO); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

403(b) retirement plan

Paid time off

Flexible work schedule

Job summary

Breakthrough T1D in Kansas City seeks an Operations Assistant to support fundraising, events, donor relations, and office operations across the Mid-America territory. You will coordinate CRM data, assist with board meetings, manage volunteers, and help ensure timely communications and brand consistency across chapters.

This hybrid role offers in-office presence in KC with field and remote tasks, contributing to Breakthrough T1D’s mission to advance cures and improve lives for people with Type 1

Qualifications

• 2 years of administrative, operations or business/volunteer experience preferred.
• Fundraising and event experience preferred.
• Experience partnering with strong and active volunteers preferred.
• Demonstrate a high degree of energy, integrity, courage, empathy, and creativity.
• A team player who can achieve individual objectives and support those of the entire chapter team.
• Proven ability to successfully manage various event details, timelines, and skilled in efficient time management.
• Able to meet deadlines under pressure.
• Detail-oriented and strong organizational skills.
• Ability to be an enthusiastic spokesperson/representative of Breakthrough T1D’s mission.
• Clear communicator.
• Proficient with MS Office and constituent management databases.
• Knowledge of administrative procedures, such as coordination of people and resources, planning, and resource allocation, as well as ability to develop presentations, reports, and business correspondence, manage files and records, and coordinate office procedures.
• Travel within Territory footprint.
• Occasional evening and weekend work required as needed.

Responsibilities

• Serve as primary territory and chapter office support, including all chapter operational needs.
• Stay current with departmental and organization-wide policies and procedures, ensuring compliance with audit requirements.
• Develop expertise in platforms used for fundraising management, event management, constituent management and financial management, as appropriate.
• Provide CRM and Greater Giving data entry support for the territory.
• Lead financial operations support: invoicing, expenses, donor coding, follow up on outstanding payments, and reporting.
• Manage territory office systems including voicemail, calendar, inbox, and inventory.
• Provide administrative support to Territory Executive and chapter staff.
• Assist Chapter leadership in board meeting preparation and correspondence.
• Provide administrative support for fundraising activities, updating CRM records, mail/email solicitations, and meeting prep.
• Manage event collateral, signage, and materials for brand compliance.
• Proactively manage shopping, packing lists for events and storage inventories.
• Manage event day volunteer recruitment and communication; coordinate training and assignments.
• Coordinate administrative volunteers and project-based volunteer recruitment.
• Support identifying and cultivating key volunteers for higher engagement.
• Ensure meaningful engagement of volunteers and strong relationships with volunteer partners.
• Support SFMC communications, liaise with Marcom for prep and sending of communications.
• Create and execute hard-copy mailings for the territory.
• Secure and manage earned media placements for Breakthrough T1D and local events.
• Update chapter and event websites in a timely manner.
• Maintain chapter social media accounts to increase impressions and leverage national resources.
• Support the organization’s vision, mission, priorities, and guiding principles.
• Understand and support Territory fundraising strategies and business needs.

Skills

Detail-oriented

Strong organizational skills

Excellent communication

Team player

Education

College degree or equivalent

Tools

MS Office

Constituent management databases

Job description

Breakthrough T1D in Kansas City seeks an Operations Assistant to support fundraising, events, donor relations, and office operations across the Mid-America territory. You will coordinate CRM data, assist with board meetings, manage volunteers, and help ensure timely communications and brand consistency across chapters.

This hybrid role offers in-office presence in KC with field and remote tasks, contributing to Breakthrough T1D’s mission to advance cures and improve lives for people with Type 1