Hybrid Operations Admin — CRM & Staffing Coordination

4LEAF, Inc.; Pleasanton (CA); Hybrid; USD 70,304 - 85,000; Full time

Benefits offered by this job

401(k)

401(k) match

Dental insurance

Flexible spending account

Health insurance

Paid time off

Vision insurance

Job summary

4LEAF, Inc. in Pleasanton, CA, is seeking an Operations Administrator to support internal and client-facing initiatives, coordinate staff augmentation, and manage CRM systems.

The role involves cross-functional collaboration across HR, recruitment, and operations to drive successful outcomes. The ideal candidate has a BA/BS in business or related field, 3+ years in project coordination, hands-on CRM experience (Salesforce/HubSpot/Zoho), and strong organizational and communication skills.

Qualifications

• Bachelor’s degree in business, project management, information systems, or related field.
• 3+ years in project management or coordination roles.
• Experience with staff augmentation or contingent labor is a strong plus.
• Hands-on CRM experience with platforms like Salesforce, HubSpot, or Zoho.
• Strong organizational, analytical, and communication abilities.

Responsibilities

• Coordinate staff augmentation needs with HR, recruitment, and clients.
• Manage onboarding and offboarding for contract staff.
• Track allocations, performance, and contract compliance.
• Prepare internal resumes for client review.
• Communicate staffing changes to clients and internal staff.
• Validate invoicing based on scheduling and timesheets.
• Maintain CRM data, access, and reporting dashboards.
• Train internal teams on CRM best practices and workflows.
• Support leadership and cross-functional initiatives.

Skills

Organizational skills

Strong communication

Analytical skills

Problem solving

Time management

Education

Bachelor's degree in Business Administration, Project Management, Information Systems

Tools

Salesforce

HubSpot

Zoho

Unanet

Asana

Jira

Trello

Microsoft Teams

Slack

Google Workspace

Job description

4LEAF, Inc. in Pleasanton, CA, is seeking an Operations Administrator to support internal and client-facing initiatives, coordinate staff augmentation, and manage CRM systems.

The role involves cross-functional collaboration across HR, recruitment, and operations to drive successful outcomes. The ideal candidate has a BA/BS in business or related field, 3+ years in project coordination, hands-on CRM experience (Salesforce/HubSpot/Zoho), and strong organizational and communication skills.