Hybrid Music Director: Executive Assistant & Operations

San Francisco Symphony; San Francisco (CA); Hybrid; USD 84,000 - 92,000; Full time

Job summary

The Executive Assistant to the Music Director provides executive administration for the San Francisco Symphony’s Music Director (MD). The position serves as the main point of contact for internal and external constituents and oversees the day-to-day operations of the Music Director’s Office.

The position works with the Senior Director of Artistic Planning (SDAP) and other department heads to help MD prioritize meetings and requests.

Qualifications

• 3–5 years of experience in an artistic planning/operations role or as an executive assistant to a CEO/music director.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Word, Excel, Access and PowerPoint.
• Ability to interact professionally with diverse stakeholders.
• Must be available for flexible hours, including weekends/evenings.

Responsibilities

• Provides all executive administration for the Music Director. Oversees daily operations of the MD's office and coordinates calendars.
• Supports MD at rehearsals, concerts, and meetings to ensure smooth participation.
• Maintains and coordinates MD's calendar and schedule across events and meetings.
• Prepares MD for appointments by distributing schedules and maintaining communication with all departments.
• Assists with project notes, edits, and library liaison tasks; facilitates travel and accommodation logistics.

Skills

Communication skills

Microsoft Word

Excel

PowerPoint

Tools

Microsoft Word

Excel

PowerPoint

Access

Job description

The Executive Assistant to the Music Director provides executive administration for the San Francisco Symphony’s Music Director (MD). The position serves as the main point of contact for internal and external constituents and oversees the day-to-day operations of the Music Director’s Office.

The position works with the Senior Director of Artistic Planning (SDAP) and other department heads to help MD prioritize meetings and requests.