Hybrid Management Assistant — Coordination & Admin Pro

State of Michigan; Alaska; Hybrid; USD 33,000 - 44,000; Full time

Job summary

State of Michigan seeks a Secretary 9 (Management Assistant) to support the Utility Coordination, Permits and Agreements and LAP Section Managers. The role handles correspondence, records, and payments in SIGMA, and serves as timekeeper and back-up to the Admin Support Team.

Requires four years of office experience in administrative support or equivalent E8/E7 roles, with high school education as a baseline; hybrid work and salary options apply.

Qualifications

• Educational level typically acquired through completion of high school.
• Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
• Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Responsibilities

• Manage outgoing correspondence for content, procedure requirements, and background materials.
• Maintain correspondence and files for both sections, process payments in SIGMA Financial, and act as timekeeper.
• Prepare call for projects letters for the LAP Section and provide backup to the Administrative Support Team.

Skills

Administrative support

Timekeeping

Liaison with management

Communication

Education

High school diploma or equivalent

Tools

SIGMA Financial

Job description

State of Michigan seeks a Secretary 9 (Management Assistant) to support the Utility Coordination, Permits and Agreements and LAP Section Managers. The role handles correspondence, records, and payments in SIGMA, and serves as timekeeper and back-up to the Admin Support Team.

Requires four years of office experience in administrative support or equivalent E8/E7 roles, with high school education as a baseline; hybrid work and salary options apply.