Secretary 9 (Management Assistant)

State of Michigan; Alaska; Hybrid; USD 33,000 - 44,000; Full time

Job summary

State of Michigan seeks a Secretary 9 (Management Assistant) to support the Utility Coordination, Permits and Agreements and LAP Section Managers. The role handles correspondence, records, and payments in SIGMA, and serves as timekeeper and back-up to the Admin Support Team.

Requires four years of office experience in administrative support or equivalent E8/E7 roles, with high school education as a baseline; hybrid work and salary options apply.

Qualifications

• Educational level typically acquired through completion of high school.
• Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
• Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Responsibilities

• Manage outgoing correspondence for content, procedure requirements, and background materials.
• Maintain correspondence and files for both sections, process payments in SIGMA Financial, and act as timekeeper.
• Prepare call for projects letters for the LAP Section and provide backup to the Administrative Support Team.

Skills

Administrative support

Timekeeping

Liaison with management

Communication

Education

High school diploma or equivalent

Tools

SIGMA Financial

Job description

Secretary 9 (Management Assistant) - Bureau of Development

2026-08-22 State of Michigan all cities,AK

Description:

Salary: $24.49 - $32.20 Hourly
Location : Lansing, MI
Job Type: Permanent Full Time
Remote Employment: Flexible/Hybrid
Job Number: 5901-26-BOD-27-S9-AP
Department: Transportation
Opening Date: 08/19/2026
Closing Date: 9/2/2026 11:59 PM Eastern
Bargaining Unit: UNITED AUTO WORKERS (UAW)

Job Description

This position serves as the management assistant to the Utility Coordination, Permits and Agreements and the Local Agency Programs (LAP) Section Managers. Based on knowledge of the organization, serves as liaison to higher management and other stakeholders in answering questions related to programs administered by both sections. Maintains control of and reviews outgoing correspondence for content, conformity, procedure requirements, and inclusion of necessary background materials. Maintains correspondence and files records for both sections, processes payments in Statewide Integrated Governmental Management Applications (SIGMA) Financial, and functions as timekeeper for both sections. Assists in preparing the call for projects letters for the LAP Section. Serves as a member of the Division Administrative Support Team and provides backup to all members of the team. Provides other administrative support duties and special assignments as requested.

The "Salary" listed above is a range that reflects the minimum rate through the maximum rate of the Secretary 9 position.

Required Education and Experience

Education
Educational level typically acquired through completion of high school.

Experience
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

OR

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Additional Requirements and Information

MDOT does not participate in E-Verify and does not sponsor visa applications.
All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment. Criminal and driving records will also be checked if applicable. Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment.
The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.
Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.
The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises.
If you have questions related to this posting, please contact [e-mail].

Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the for the agency that posted this position vacancy.

Benefits

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

Rewarding Work: State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state's military and veterans; rebuild our state's infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits: The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees' annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs: The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state's contributions fully vest after just 4 years. More information is available at

Vacation and Sick Leave: Eligible full-time employees receive between 15 and 35 personal days and 13 sick days per year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

... Paid Parental Leave: Eligible employees can take 12 weeks of paid leave immediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays: Eligible employees receive 13 or 14 paid holidays each year including New Year's Eve and Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs: Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential: Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs: In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness: Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction: Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules: Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Updated: 2/28/24
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