Hybrid Legal Support Specialist — Document & Billing

Pilsbury Law; San Diego (CA); Hybrid; USD 55.000 - 65.000; Vollzeit

Zusammenfassung

Pillsbury Winthrop Shaw Pittman LLP in San Diego seeks a Legal Support Specialist to provide administrative and practice support to attorneys across multiple areas. The role includes document preparation, filing, billing, calendar management, and travel coordination.

The ideal candidate will have a bachelor’s degree and strong Microsoft Office skills, plus experience supporting attorneys or paralegals. Hybrid schedule and competitive salary apply.

Qualifikationen

• Bachelor's degree required.
• 1+ years of administrative or legal support experience preferred.
• Prior experience supporting attorneys or paralegals in a law firm is highly preferred.
• Strong proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Experience with document management, timekeeping, billing, and electronic filing systems is preferred.
• Excellent proofreading, formatting, written, and verbal communication skills.
• Exceptional attention to detail and the ability to produce high quality work.
• Strong organizational and time management skills with the ability to manage multiple assignments and deadlines.
• Professional, service oriented, and collaborative; able to communicate with attorneys and clients.
• Ability to handle confidential information with discretion and adapt to evolving technologies.
• Hybrid schedule availability and overtime flexibility; California Notary Public is a plus.

Aufgaben

• Preparing, revising, formatting, proofreading, and quality checking legal documents and materials.
• Assisting with document production for filings, transactions, depositions, and other matters.
• Preparing and organizing binders; ensuring materials are accurate and complete.
• Assisting with electronic filings and preparation of forms, exhibits, and briefs.
• Creating hyperlinks and tables of contents; performing document organization and QC.
• Maintaining organized matter files; tracking calendars and deadlines.
• Preparing expense reports, engagement letters, and other admin docs.
• Coordinating mailings, travel, meetings, and depositions.
• Entering calendar items, editing prebills, and assisting with timekeeping and billing records.
• Communicating professionally with attorneys, staff, clients, courts, and partners.
• Performing other admin and client billable duties as needed.

Kenntnisse

Microsoft Office

Proofreading

Time management

Communication skills

Ausbildung

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Document management systems

Jobbeschreibung

Pillsbury Winthrop Shaw Pittman LLP in San Diego seeks a Legal Support Specialist to provide administrative and practice support to attorneys across multiple areas. The role includes document preparation, filing, billing, calendar management, and travel coordination.

The ideal candidate will have a bachelor’s degree and strong Microsoft Office skills, plus experience supporting attorneys or paralegals. Hybrid schedule and competitive salary apply.