Hybrid Legal Secretary: Mass Tort Litigation Support

UCLA Extension; Irvine (CA); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

FSA

HSA

401(k)

Job summary

Kutak Rock LLP seeks a Legal Secretary for its Litigation practice. This pivotal position provides legal administrative support to multiple lawyers in a busy national litigation practice with a focus on mass/toxic tort litigation.

This full-time position may sit in either the firm's Irvine or Los Angeles office. Responsibilities include maintaining confidentiality, preparing pleadings and discovery, submitting court filings, managing calendars and dockets, and handling document management

Qualifications

• Knowledge and proficiency in State and Federal Court local rules and procedures
• Advanced knowledge of e-file platforms both in State and Federal Courts
• Advanced knowledge of Microsoft Office including charts, Styles and Table of Contents, Word, and Excel; advanced PDF editing
• Advanced knowledge of Zoom/Teams or other video conferencing tools
• Knowledge of document management systems
• Knowledge of mass tort or toxic tort litigation procedures
• Excellent grammar, spelling, and proofreading with attention to detail
• Ability to meet deadlines and manage multiple tasks across time zones

Responsibilities

• Maintain confidentiality and discretion of firm and client matters
• Prepare, proofread, and edit pleadings, discovery, briefs, and correspondence
• Submit court filings for State and Federal Courts
• Monitor and maintain compliance with local rules and procedures
• Maintain calendars and monitor docketing deadlines
• Organize and manage extensive paper and electronic files
• Route mail and assemble large mailings
• Perform document comparisons using Litera and manage NetDocs files
• Assist with CLE credits, travel arrangements, and expense reports
• Schedule calls and meetings, and provide occasional coverage at reception

Skills

Court procedures

E-file platforms

Microsoft Office

PDF editing

Video conferencing

File management

Mass tort experience

Time management

Education

High School Diploma

Associate or Bachelor's preferred

Tools

Litera

NetDocs

Adobe Acrobat

Office Suite

Job description

Salary/Pay range: Salary Range: $70,000-$85,000 base salary per year, commensurate with education and experience

JOB SUMMARY:

Kutak Rock LLP seeks a Legal Secretary for its Litigation practice. This pivotal position provides legal administrative support to multiple lawyers in a busy national litigation practice with a focus on mass/toxic tort litigation. This role is ideal for an experienced legal support professional who enjoys working collaboratively in a collegial environment.

This full-time position may sit in either the firm’s Irvine or Los Angeles office.

RESPONSIBILITIES:

• Maintain strict confidentiality and discretion of firm and client matters
• Prepare, proofread, and edit pleadings, discovery, briefs, memoranda, and correspondence in draft and final form to incorporate revisions
• Submit court filings for State and Federal Courts
• Monitor and maintain compliance of State and Federal Court local rules and procedures
• Maintain timekeepers’ calendars and monitor docketing deadlines, review documents and correspondence for important deadlines and information
• Prepare scans, copies, printing, and other general office duties
• Handle heavy filing, organize and maintain extensive files, both paper and electronic
• Read and route incoming and internal mail; assemble large mailings
• Perform document comparisons using firm software (Litera)
• Organize and maintain electronic files in the Firm’s document management system (NetDocs)
• Accept responsibility and take directions for work assignments and tasks from both attorneys and staff
• Handle client communications (when appropriate) through telephone and email
• Maintain, report and track Continuing Legal Education (CLE) credits
• Arrange travel and handle expense reports for attorneys, enter lawyers’ expenses for submission to Accounting through internal billing software
• Schedule conference calls, meetings, and professional organization events for attorneys
• Provide occasional coverage to office reception desk in rotation with existing office staff
• Assist with other tasks as assigned or necessary within the Litigation Department

QUALIFICATIONS: Skills and Abilities

• Knowledge and proficiency in State and Federal Court local rules and procedures
• Advanced knowledge of e-file platforms both in State and Federal Courts.
• Advanced knowledge of Microsoft Office including the use of charts, Styles and Table of Contents, Word, and Excel
  Advanced knowledge in editing, combining, and assembling PDF documents
• Advanced knowledge of video conferencing platforms (Zoom, Teams)
• Knowledge and proficiency in document management systems
• Knowledge and understanding of mass tort or toxic tort litigation procedures and proceedings
• Excellent grammar, spelling, and proofreading skills with a keen eye for details
• Ability to work well under the pressures of deadlines, prioritize, multitask, and move from one project to another efficiently
• Excellent time management and organizational skills with the ability to work with practice groups in multiple time zones
• Ability and interest in learning new skills including software and technology
• Excellent interpersonal skills and adept at professional interactions with lawyers, clients, and staff

QUALIFICATIONS: Education and Experience

• High School Diploma or equivalent required; associate or bachelor’s degrees preferred
• 3 + years of legal administrative support experience in a litigation practice required, experience in civil litigation, mass tort, or toxic tort practices preferred
• Experience with local, state, and federal court filing procedures as well as electronic court filing required

Position Information:

• Status: Non-Exempt
• Salary Range: $70,000-$85,000 base salary per year, commensurate with education and experience.
• Work Arrangement: Hybrid 4:1, with manager approval after an initial introductory period.
• This position may sit in either the firm’s Irvine, CA or Los Angeles, CA office.

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k)