Hybrid Legal & Financial Admin Specialist

Conditions. Workplace Diversity, LLC.; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision coverage

Tuition assistance and reimbursement

Commuter benefits

Job summary

Harvard University Central Administration seeks a Legal & Financial Assistant to support seven attorneys in the Office of the General Counsel. The role blends hybrid work with on-campus duties in Cambridge, including calendar management, document processing, and billing coordination.

Requirements include 3+ years in admin support and strong MS Office skills; a Bachelor’s degree is preferred, with notary certification a plus. The position offers growth in a prestigious university environment.

Qualifications

• Minimum of 3 years of experience in an administrative support role.
• Proficiency with Microsoft Office products (Outlook, Word, PowerPoint, Excel).
• Notary public certification preferred or willingness to obtain at the OGC’s expense.
• Familiarity with legal terminology and ability to handle confidential information.

Responsibilities

• Manage complex calendars, room bookings, and travel arrangements.
• Prepare, edit, and redraft legal documents and correspondence.
• Organize and maintain electronic and hard-copy legal files.
• Coordinate meetings, schedule rooms and equipment, and support billing processes.
• Pull data and generate expenditure reports by case or vendor as needed.
• Provide coverage at reception and assist with department projects.

Skills

Administrative support experience

Microsoft Office proficiency

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Document management systems

Job description

Harvard University Central Administration seeks a Legal & Financial Assistant to support seven attorneys in the Office of the General Counsel. The role blends hybrid work with on-campus duties in Cambridge, including calendar management, document processing, and billing coordination.

Requirements include 3+ years in admin support and strong MS Office skills; a Bachelor’s degree is preferred, with notary certification a plus. The position offers growth in a prestigious university environment.