Hybrid Legal Assistant: Contracts, Compliance & Records

BNED LoudCloud, LLC.; Florham Park (NJ); Hybrid; USD 85,962,000 - 100,289,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision plans

401k with match

Life insurance

Commuter benefits

Paid time off

Job summary

Barnes & Noble Education is seeking a Legal Assistant in Florham Park, NJ, to provide administrative and substantive support to the Legal Department. The role involves coordinating invoices, calendars, and records, handling privacy inquiries, and assisting with NDAs, contracts, and governance matters.

Hybrid role requiring in-office attendance three days a week. Ideal candidates have a Bachelor’s degree (or equivalent) and 1–3 years in a legal/administrative setting, with strong communication

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience preferred.
• 1–3 years of experience in a legal, corporate, administrative, or similarly professional environment preferred.
• Familiarity with legal terminology, documents, and workflows with interest in broader substantive legal support.
• Strong written and verbal communication skills and ability to interact professionally across the organization.
• Strong organizational skills with attention to detail and ability to manage multiple priorities and deadlines.
• Ability to follow established processes and escalate questions or substantive matters appropriately.
• Notary Public commission a plus or willingness to obtain after hire.

Responsibilities

• Coordinate day-to-day Legal Department administration, including invoice intake and tracking, calendars, files, and document organization.
• Monitor privacy and general mailboxes; route requests to attorneys and track follow-up.
• Assist with service of process, subpoenas, garnishments, and litigation holds; maintain matter files and trackers.
• Support compliance and public records activities and related-party requests; maintain governance documents.
• Assist with NDAs and routine legal documents using templates; coordinate signatures and document storage.
• Support cross-functional activities and preparation of meeting materials and governance documents.
• Conduct legal and factual research, FOIA tasks, and redaction work under attorney direction.
• Leverage approved AI and technology tools to enhance document prep, research, and workflows.

Skills

Written communication

Verbal communication

Organization

Attention to detail

Legal terminology

Notary (plus)

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

OneTrust

Job description

Barnes & Noble Education is seeking a Legal Assistant in Florham Park, NJ, to provide administrative and substantive support to the Legal Department. The role involves coordinating invoices, calendars, and records, handling privacy inquiries, and assisting with NDAs, contracts, and governance matters.

Hybrid role requiring in-office attendance three days a week. Ideal candidates have a Bachelor’s degree (or equivalent) and 1–3 years in a legal/administrative setting, with strong communication