Hybrid Legal Assistant - Growth & Compliance

Barnes & Noble Education, Inc.; Florham Park (NJ); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Barnes & Noble Education, Inc. is seeking a Legal Assistant to provide administrative, operational, and substantive support to the Legal Department.

The role coordinates recurring legal processes, maintains department records, and supports attorneys with contracts, privacy, compliance, and governance matters, with opportunities to expand into more complex contributions with proper training. The position is hybrid, requiring in-office attendance at our Florham Park, NJ headquarters three days per

Qualifications

• Bachelor's degree or equivalent; related experience preferred.
• 1-3 years in legal/corporate/administrative environment preferred.
• Familiarity with legal terminology, documents, and workflows; interested in broader substantive support.
• Strong written and verbal communication; professional interaction across organization.
• Strong organizational skills; ability to manage multiple priorities and deadlines.
• Ability to follow processes and escalate substantive matters appropriately.
• Proficiency with Microsoft Word, Excel, and PowerPoint; template and tracker creation.
• Experience with document management or contract lifecycle systems is a plus; OneTrust is a plus.
• Curiosity to learn and leverage AI tools for efficiency, while maintaining accuracy and confidentiality.

Responsibilities

• Coordinate day-to-day Legal Department administration and tracking.
• Monitor privacy mailboxes; route requests to attorneys; maintain records.
• Handle routine service of process, subpoenas, and other legal notices; maintain matter files.
• Support compliance and public records activities; assist with FOIA requests and related tasks.
• Assist with NDA preparation and contract drafting using approved templates.
• Coordinate cross-functional legal activities and governance documents.
• Conduct defined legal research and data gathering under attorney direction.
• Develop templates, forms, and workflows with attorney guidance; leverage AI tools.
• Support broader initiatives in privacy, trademark, and copyright maintenance.

Skills

Bachelor's degree or equivalent

Legal terminology

Written and verbal communication

Organizational skills

Process adherence

Microsoft Word / Excel / PowerPoint

Notary knowledge (plus)

AI tools literacy

Education

Bachelor’s degree or equivalent combination of education and relevant experience

Tools

OneTrust

Document management systems

Job description

Barnes & Noble Education, Inc. is seeking a Legal Assistant to provide administrative, operational, and substantive support to the Legal Department.

The role coordinates recurring legal processes, maintains department records, and supports attorneys with contracts, privacy, compliance, and governance matters, with opportunities to expand into more complex contributions with proper training. The position is hybrid, requiring in-office attendance at our Florham Park, NJ headquarters three days per