Hybrid Judicial Clerk 3: Court Administration & Scheduling

New Jersey Courts; Trenton (NJ); Hybrid; USD 47,000 - 72,000; Full time

Job summary

The New Jersey Judiciary Office of Probation Services is seeking a detail oriented, organized individual with strong customer service and technical skills to join the fast-paced office environment of the Intensive Supervision Program (ISP).

Under the general direction of the ISP Assistant Program Manager (Court Executive 2B) and the direct supervision of the Case Processing Unit supervisor, the selected candidate will perform a variety of administrative and support tasks.

Qualifications

• Detail oriented, organized with strong customer service and technical skills.
• Experience performing clerical and support services including keyboarding.
• Ability to use a keyboard.

Responsibilities

• Set priorities and organize work to ensure efficiency and meeting of established goals.
• Assist in regulating the workflow of the unit.
• Review and analyze reports, court documents, orders, and reports for accuracy.
• Prepare court calendars, ensuring timely information sharing with private attorneys and public defenders.
• Prepare court orders for all scheduled ISP eligibility and violation cases.
• Prepare and manage timely court notice mailings to applicants and participants, including denial letters, and copying requisite parties.
• Maintain manual systems and trackers.
• Act as back-up NCIC terminal operator, responding within all mandated timeline requirements.
• Communicate with judges, attorneys, the Department of Corrections, and other interested parties regarding the status of cases, program eligibility and statutes relating to ISP using ISP Application, Probation Case Jacket, and other legacy systems.
• Act as back-up receptionist for the office by greeting guests and/or delivery persons, providing quality customer service.
• Open, sort and distribute incoming mail to appropriate person or unit.
• Participate in team or work unit meetings.
• Recommend improvements in operating procedures and/or administrative practices.
• Participate in special projects.
• Perform other duties as required.
• The Judiciary Clerk 3 or Judiciary Clerk 4 position may require work in an on-site or virtual courtroom.
• Regular and predictable physical presence at the worksite is an essential function of this position.

Skills

Detail oriented

Organized

Customer service

Technical skills

Communication

Job description

The New Jersey Judiciary Office of Probation Services is seeking a detail oriented, organized individual with strong customer service and technical skills to join the fast-paced office environment of the Intensive Supervision Program (ISP).

Under the general direction of the ISP Assistant Program Manager (Court Executive 2B) and the direct supervision of the Case Processing Unit supervisor, the selected candidate will perform a variety of administrative and support tasks.