Hybrid HR Coordinator: Onboarding & Field Support

U.S. Physical Therapy, Inc.; Houston (TX); Hybrid; USD 52,000 - 56,000; Full time

Benefits offered by this job

Competitive compensation

Benefits

Paid time off

Mentoring

Team environment

Job summary

U.S. Physical Therapy is seeking an HR Coordinator to act as a key liaison between HR and field operations, supporting HR processes across locations. Responsibilities include HRIS data entry, onboarding for new hires, and maintaining employee records.

You will work in a hybrid environment with training on-site initially, and must have at least 1 year Workday experience and strong organizational skills.

Qualifications

• Bachelor’s degree preferred in Human Resources, Business Administration, or related field.
• Must have at least 1 year of experience working with Workday.
• Self-starter and quick learner.
• Proficient in Microsoft Office Suite, Excel, Word, and Outlook.
• Excellent verbal and written communication skills, with the ability to communicate clearly and professionally at all levels of the organization.
• Strong organizational and administrative skills, with high attention to detail and accuracy.
• Proven analytical and problem-solving skills.
• Highly dependable and deadline-oriented, with the ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to work effectively both independently and as part of a collaborative team.
• Strong interpersonal skills and the ability to build and maintain positive working relationships.
• Self-motivated with a proactive approach to task management and continuous improvement.
• Positive attitude, professional demeanor, and a strong work ethic.

Responsibilities

• Maintain accurate HRIS data reflecting hires, promotions, transfers, terminations, and compensation updates in accordance with company policies and procedures.
• Organize and prioritize HR service requests (Track-It tickets and emails), maintaining clear documentation and timely resolution to support regional HR operations.
• Monitor and act on internal HR reports (e.g., pending hires, terminations, I-9 completions, license/certification reports) to ensure compliance, accuracy, and timely completion of processes.
• Manage end-to-end onboarding for new hires, including background checks, document collection, employment eligibility (I-9), and HRIS system entry, ensuring readiness for day one.
• Serve as the primary contact for new hires, guiding them through the onboarding process and resolving any documentation or system-related issues.
• Process employee terminations in a timely manner, ensuring legal compliance, accurate system updates, proper documentation, and timely communication with stakeholders.
• Act as the primary HR point of contact for field managers and employees, providing guidance on HR policies and procedures, handling employee inquiries, and providing transactional support.
• Maintain frequent and consistent communication with field operations to ensure alignment on staffing actions, employee documentation, and compliance-related matters.
• Ensure compliance with federal, state, and company requirements regarding employee documentation, including timely processing of I-9s and license/certification renewals.
• Proactively alert Operations on expiring licenses or certifications to maintain workforce compliance.
• Coordinate with Payroll, Benefits, Recruiting, IT, Compliance, and other departments to support shared initiatives and ensure accurate information flow across teams.
• Contribute to HR projects, process improvements, and system implementations as assigned by the HR Supervisor or HR leadership.

Skills

HRIS

Data entry

Microsoft Office

Communication

Organization

Analytical thinking

Team player

Self-motivated

Education

Bachelor’s degree in Human Resources or related field

Tools

Workday

Job description

U.S. Physical Therapy is seeking an HR Coordinator to act as a key liaison between HR and field operations, supporting HR processes across locations. Responsibilities include HRIS data entry, onboarding for new hires, and maintaining employee records.

You will work in a hybrid environment with training on-site initially, and must have at least 1 year Workday experience and strong organizational skills.