Grants & Contracts Manager (Hybrid) - Research Administration

University of Chicago; Chicago (IL); Hybrid; USD 85,000 - 100,000; Full time

Job summary

The University of Chicago’s Kenneth C. Griffin Department of Economics seeks a Grants Manager to provide pre- and post-award research administration for sponsored projects.

You will help identify funding opportunities, assist with proposal development, prepare budgets, and ensure timely sponsor submissions in a fast-paced academic environment. Responsibilities include award setup, compliance monitoring, salary allocations and effort reporting, subaward administration, and preparing RPPRs and

Qualifications

• Bachelor's degree in business, accounting, or related field.
• Minimum 5 years of grant/contract administration experience in an academic setting.
• Experience with budgets, ledgers, invoices, and fiscal reporting.
• Knowledge of federal and non-federal grant regulations.
• Familiarity with Oracle, Orbit Reporting, Workday, SAP Concur desirable.

Responsibilities

• Prepare, review, and submit proposals for research and sponsored activities.
• Identify funding opportunities aligned with faculty research.
• Coordinate preparation and submission of proposals, including budgets and subaward materials.
• Develop accurate proposal budgets in consultation with faculty and staff.
• Monitor proposal routing and approvals to meet sponsor deadlines.
• Review proposals for sponsor/university compliance and resolve issues.
• Coordinate responses to sponsor information requests and just-in-time needs.
• Prepare financial materials for subawards and sponsored agreements.
• Review award notices and communicate terms to staff.
• Coordinate award and account setup in university systems.
• Monitor awards for sponsor compliance and allowability of expenses.
• Monitor salary allocations and effort reporting; adjust as needed.
• Analyze monthly Orbit reports and other financial data for accuracy.
• Distribute regular financial reports and guidance on expenditures.
• Process cost allocations, payroll transfers, and other adjustments.
• Prepare invoices and monitor accounts receivable for sponsored contracts.
• Coordinate subawards, sponsored consulting agreements, and amendments.
• Track milestones, deadlines, and sponsor reporting requirements.
• Prepare sponsor reports (RPPRs, annual, financial) and no-cost extensions.

Skills

Grant administration

Budgets & accounting

Project management

Data analysis

Regulatory compliance

Education

Bachelor's degree in business or accounting

Tools

Oracle

Orbit Reporting

Workday

SAP Concur (GEMS)

Microsoft 365

Job description

The University of Chicago’s Kenneth C. Griffin Department of Economics seeks a Grants Manager to provide pre- and post-award research administration for sponsored projects.

You will help identify funding opportunities, assist with proposal development, prepare budgets, and ensure timely sponsor submissions in a fast-paced academic environment. Responsibilities include award setup, compliance monitoring, salary allocations and effort reporting, subaward administration, and preparing RPPRs and