Hybrid Governance & Secretariat Coordinator (Contract)

CSC; Wilmington (DE); Hybrid; USD 75,000 - 95,000; Part time

Job summary

CSC, a global corporate services provider, seeks a Corporate Secretarial Service Coordinator in Wilmington, DE for a four-month contract. You will coordinate US board and committee activities, manage records, and advise on governance.

The role requires deep governance expertise and experience with entity management systems, serving internal stakeholders and clients. The position offers hybrid work with three in-office days per week, supporting governance processes, filings, and

Qualifications

• Bachelor’s degree in business or governance required.
• 5–8+ years in corporate secretarial or governance roles.
• Experience supporting U.S. corporations and entity management.
• Familiarity with governance technologies and entity management platforms.

Responsibilities

• Coordinate and manage board of directors, committee, shareholder, and member meetings for U.S. entities.
• Prepare and distribute meeting notices, agendas, board packs, resolutions, minutes, and action item logs.
• Attend meetings and draft accurate, detailed minutes reflecting discussions and decisions.
• Maintain governance calendars and ensure timely completion of board and shareholder actions.
• Provide guidance on governance processes and corporate formalities in accordance with applicable laws and organizational policies.
• Support director onboarding, resignations, appointments, and governance-related filings.
• Maintain statutory records, minute books, corporate registers, and governance documentation.
• Ensure entity management systems are updated with accurate and complete corporate information.
• Manage legal entity data, organizational charts, officer and director records, and ownership information.
• Coordinate execution and retention of corporate documents and resolutions.
• Support document production requests, audits, due diligence exercises, and regulatory examinations.
• Coordinate annual reports, state filings, registered agent updates, and other corporate maintenance requirements.
• Monitor compliance deadlines and ensure timely completion of statutory obligations.
• Work closely with Legal, Tax, Finance, Compliance, and external service providers regarding entity-related matters.
• Assist with entity formations, dissolutions, mergers, conversions, and restructuring projects.
• Support regulatory and jurisdictional filings as required.
• Build strong relationships with internal and external stakeholders.
• Serve as a primary point of contact for governance and corporate secretarial matters.
• Respond to client requests and inquiries in a timely and professional manner.
• Facilitate communication between directors, officers, legal counsel, and business teams.
• Deliver services in accordance with established service level agreements and quality standards.
• Identify opportunities to improve governance processes, efficiencies, and controls.
• Contribute to the implementation and enhancement of entity management and board portal technologies.
• Assist in developing and maintaining policies, procedures, and governance best practices.
• Support departmental reporting, metrics, and special projects.

Skills

Board governance

Minute taking

Entity management

Governance software

Education

Bachelor’s degree in Business Administration, Legal Studies, Corporate Governance, Finance, or related field

Paralegal certification or governance certification preferred

Tools

Diligent Entities

GEMS

Blueprint

Athennian

Job description

CSC, a global corporate services provider, seeks a Corporate Secretarial Service Coordinator in Wilmington, DE for a four-month contract. You will coordinate US board and committee activities, manage records, and advise on governance.

The role requires deep governance expertise and experience with entity management systems, serving internal stakeholders and clients. The position offers hybrid work with three in-office days per week, supporting governance processes, filings, and