Hybrid Finance & Operations Coordinator

Champlain College; Burlington (VT); Hybrid; USD 52,000 - 57,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan with employer

Tuition benefits

Paid time off

Gym discounts

Job summary

Champlain College in Burlington, Vermont, seeks a Business Operations Coordinator to support financial, administrative, and operational functions across campus departments, with primary focus on Finance and Advancement.

You will review and improve processes such as gift processing, purchasing, and expense oversight, bringing structure and reliability to day-to-day operations while handling confidential information with discretion.

Qualifications

• Bachelor's degree in Business Administration, Operations Management, or related field is required or equivalent combination of education and experience.
• 3+ years of progressively responsible experience in administrative, financial, gift processing, purchasing, or operations roles.
• Strong analytical, budget tracking, and reconciliation skills with attention to detail; ability to exercise sound judgment and work independently.
• Excellent communication, negotiation, and conflict resolution skills with discretion to handle confidential donor and financial information.
• Proficiency with Google Workspace, Microsoft Excel, and an ERP such as Oracle Cloud; donor database experience is a plus.

Responsibilities

• Evaluate gifts, pledges, and matching gifts against donor intent, policy, and IRS regulations; determine recording treatment and resolve exceptions.
• Establish and apply gift recording and acknowledgment standards; coordinate gift transfers and reporting with Student Accounts and Finance.
• Ensure integrity of donor and gift records by resolving data issues and recommending improvements to recording practices.
• Review financial, purchasing, and gift-processing workflows; propose process changes and implement improvements.

Skills

Analytical thinking

Budget tracking

Attention to detail

Independent work

Communication

Education

Bachelor's degree in Business Administration or related field

Tools

Google Workspace

Microsoft Excel

Oracle Cloud

Donor database experience

Job description

Champlain College in Burlington, Vermont, seeks a Business Operations Coordinator to support financial, administrative, and operational functions across campus departments, with primary focus on Finance and Advancement.

You will review and improve processes such as gift processing, purchasing, and expense oversight, bringing structure and reliability to day-to-day operations while handling confidential information with discretion.